Administrative & Bookkeeping Coordinator

Socket.dev; Moonachie (NJ); On-site; USD 45,000 - 65,000; Full time

Job summary

Socket.dev in Moonachie, NJ is seeking an Administrative Coordinator to support both Accounting and Sales teams. The role splits time between bookkeeping tasks in QuickBooks and general administrative duties to keep two departments aligned.

The ideal candidate is highly organized with strong communication skills, capable of managing competing priorities, and proficient with MS Office and AI tools. Automotive dealership experience is a plus.

Qualifications

• High school diploma or equivalent required; Associate degree preferred.
• Two+ years of administrative/clerical experience required.
• Automotive dealership experience preferred.
• QuickBooks Online experience a plus.
• Demonstrated use of AI tools in a professional setting preferred.

Responsibilities

• Enter and track vehicle purchases, costs, and payoff docs in DMS; organize records.
• Process vendor invoices and prepare checks for approvals.
• Coordinate vehicle deliveries, pickups, and status with vendors and customers.
• Provide day-to-day administrative support to the sales team to keep focus on selling.
• Support month-end close by ensuring expenses are properly recorded.

Skills

Organizational skills

Verbal and written communication

Interpersonal skills

Time management

Multitasking

MS Office (Excel)

AI tooling familiarity

Education

High school diploma or equivalent

Associate degree preferred

Tools

QuickBooks Online

Job description

Socket.dev in Moonachie, NJ is seeking an Administrative Coordinator to support both Accounting and Sales teams. The role splits time between bookkeeping tasks in QuickBooks and general administrative duties to keep two departments aligned.

The ideal candidate is highly organized with strong communication skills, capable of managing competing priorities, and proficient with MS Office and AI tools. Automotive dealership experience is a plus.