Administrative & Billing Specialist

Interstate Batteries; Rochester (CA); On-site; USD 23,000 - 32,000; Full time

Job summary

Interstate Batteries is hiring an Office Associate to run the front desk, handle phones, paperwork, and general accounting, supporting distributor operations with accuracy and reliability.

The role requires at least one year of administrative support in a warehouse or retail setting, basic bookkeeping experience including AP/AR, strong MS Office skills, and excellent communication. A valid driver’s license and a team-oriented mindset are essential for success.

Qualifications

• High school graduate (or equivalent). Some college preferred.
• At least one year of administrative support experience in a warehouse or retail environment.
• At least one year of bookkeeping or accounting experience, including AP, AR and Collections.
• Proficient in Microsoft Office products, including Outlook and Excel.
• Multi-line phone experience required.
• Demonstrated use of professional etiquette required.
• Excellent verbal communication skills are required.
• Previous experience in a customer-facing role is required.
• Ability to multi-task and quickly transition between tasks.
• Strong organizational skills and attention to detail.
• Must possess a valid Driver’s license and have clean driving record.

Responsibilities

• Maintain accounts payable and accounts receivable, including auditing, paying and filing invoices.
• Perform monthly, quarterly and year-end close.
• Verify deposits and ensure timeliness.
• Upload/download handheld devices and process data.
• Provide exceptional customer service in person and by phone.
• Support front counter retail as needed.
• Maintain dealer database and assist with inventory counts.
• Follow driver program requirements as specified.
• All other duties as assigned.

Skills

Multi-line phone experience

Excellent verbal communication

Customer-facing experience

Organizational skills

Attention to detail

Data entry

Ability to multitask

Team collaboration

Clean driving record

Driver's license

Professional etiquette

Education

High school diploma or equivalent

Some college preferred

Tools

Microsoft Office (Outlook, Excel)

Job description

Interstate Batteries is hiring an Office Associate to run the front desk, handle phones, paperwork, and general accounting, supporting distributor operations with accuracy and reliability.

The role requires at least one year of administrative support in a warehouse or retail setting, basic bookkeeping experience including AP/AR, strong MS Office skills, and excellent communication. A valid driver’s license and a team-oriented mindset are essential for success.