Administrative Audit Assistant

Linked Accounting Alliance; Kaysville (UT); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Life insurance

401(k) match

Dental coverage

Job summary

FJ & Associates in Kaysville, UT is seeking an Administrative Audit Assistant to provide high-level administrative support to the Financial Audit team. You will coordinate audit documentation, track engagement milestones, and assemble client deliverables while also serving as a back-up receptionist for the office.

The role requires a high school diploma, proficiency with Microsoft Office, and meticulous attention to detail with a strong sense of discretion to protect sensitive financial

Qualifications

• High school diploma or equivalent.
• Front-desk experience is desirable, but not required.
• Proficiency in Microsoft Office is a plus.
• Absolute discretion and a strong commitment to protecting sensitive financial information.
• Strong attention to detail and organizational skills.

Responsibilities

• Coordinate audit logistics, including organizing engagement letters, setting up digital client portals, and managing the audit team’s project calendar.
• Track client deliverables, monitoring the receipt of requested financial records, bank statements, and general ledgers, and following up on missing items.
• Assemble and finalize financial statements, audit reports, and management letters, ensuring formatting, spelling, and presentation meet firm standards.
• Maintain electronic audit files within the firm’s Document Management System, ensuring strict compliance with professional retention and confidentiality policies.
• Serve as back-up receptionist, greeting clients and supporting the front office as needed.

Skills

Front-desk experience

Microsoft Office

Discretion

Attention to detail

Education

High school diploma or equivalent

Tools

Document Management System

Job description

We are hiring for one of our member CPA firms, FJ & Associates. They are a full-service accounting firm of about 30 employees located in Kaysville, UT. We are seeking an Administrative Audit Assistant to provide dedicated, high-level administrative support to their Financial Audit team. This role is key to keeping audit engagements running smoothly — you’ll coordinate audit documentation, track engagement milestones, and assemble client deliverables, while also serving as a back-up receptionist for the office.

Key Responsibilities

• Coordinate audit logistics, including organizing engagement letters, setting up digital client portals, and managing the audit team’s project calendar
• Track client deliverables, monitoring the receipt of requested financial records, bank statements, and general ledgers, and following up on missing items
• Assemble and finalize financial statements, audit reports, and management letters, ensuring formatting, spelling, and presentation meet firm standards
• Maintain electronic audit files within the firm’s Document Management System, ensuring strict compliance with professional retention and confidentiality policies
• Serve as back-up receptionist, greeting clients and supporting the front office as needed

Qualifications

• High school diploma or equivalent
• Front-desk experience is desired, but not required
• Quick learner with computer systems; proficiency in Microsoft Office is a plus
• Absolute discretion and a strong commitment to protecting sensitive financial information
• Strong attention to detail and organizational skills

Schedule

• Monday–Friday, 9:00 AM–5:00 PM
• Some overtime during busy season (February through April 15), paid at 1.5x
• Summer hours: June–August, 32–36 hours per week with Fridays off

What We Offer

• Pay: $20–$22 per hour, with overtime at 1.5x
• Health Insurance: 100% of employee premium covered; dental coverage split 50/50
• Life Insurance: $50,000 policy provided
• 401(k): 100% match on the first 3% contributed, plus 50% match on the next 2%