Administrative Assistant (Part-time - 32 hours per week)

Platform-Accounting-Group; Oregon City (OR); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

401(k)

Medical benefits

Advancement opportunities

Job summary

Platform Accounting Group is seeking a part-time Administrative Assistant to support front office and accounting staff in a range of clerical tasks. You will handle client communication, document processing, and onboarding in UltraTax, E-file Cabinet and Karbon to keep client files organized.

The role requires strong organizational and communication skills, attention to detail, and the ability to multitask in a fast-paced environment throughout the year. Tax season hours increase to meet demand.

Qualifications

• Professional office experience 1 yr or more.
• Excellent organizational skills and flexibility.
• Strong communication and interpersonal skills.
• Ability to establish priorities and manage time efficiently.
• Comfortable working in a fast-paced environment.

Responsibilities

• Greet clients and maintain a professional front office environment.
• Assemble and file tax returns for individuals, partnerships, and businesses.
• Answer phones and receive client payments.
• Onboard new clients in UltraTax, E-file Cabinet and Karbon.
• Finalize monthly billing and manage office supplies.
• Scan and file documents, assist with outgoing mail, and prepare packets.

Skills

Organizational skills

Communication skills

Interpersonal skills

Microsoft Office

Tools

Karbon

UltraTax

E-file Cabinet

Job description

Description

***THIS PART-TIME POSITION IS 32 HOURS PER WEEK - WITH MORE HOURS PER WEEK NEEDED DURING TAX SEASON (JANUARY 15 -APRIL15)***

Our Administrative Assistants are a key part of our front office team helping clients and providing support services for our accounting staff in a variety of functions. In this position, you will provide a variety of clerical and administrative services to our firm. You will support the team with administrative tasks throughout the year, with extra bandwidth needed mid January – April during Tax Season. Your can-do attitude and organizational skills help you complete assigned tasks efficiently and with an attention to detail to ensure our work is of the highest quality.

Who we are:

Platform Accounting Group is a rapidly growing professional services firm providing tax, accounting, assurance, IT consulting, and soon to be wealth management services to small and medium sized businesses and their owners. We currently have 50+ offices across 15 States with much more growth on the horizon. We fully understand that every employee has different needs, so our unique business model allows for more flexible work arrangements than most firms can offer. Enjoy a professional and dynamic work environment while making work/life balance a priority.

What you will do:

• Greet clients and maintain a professional and welcoming front office environment
• Assemble and electronically file individual, partnership, corporation, and fiduciary tax returns
• Answer phones
• Receive client payments and update client accounts.
• Onboarding of new clients in UltraTax, E-file Cabinet and Karbon
• Finalize monthly billing for bill managers.
• Order office supplies and schedule building maintenance.
• Scan and file documents as requested.
• Assist with outgoing mail
• Compile client packets and meeting documents.
• Support Tax and Client Accounting department with document processing as requested.
• Coordinate and order lunch for business meetings.
• Assist with event coordination as needed.
• Electronically file returns
• Position requires attention to detail and analytical skills, flexible and positive attitude.

What we look for:

• Professional office experience 1 yr +
• Excellent organizational skills and flexibility.
• Strong communication and interpersonal skills.
• Ability to establish priorities and efficiently manage time.
• Friendly disposition.
• Comfortable working in a fast-paced environment when required.
• Desire to grow with the Firm / desire for upward mobility.
• Excellent written, verbal, and listening communication skills with clients and team members.
• Strong PC skills, including Microsoft Office Suite.
• Knowledge in Karbon and UltraTax plus

What we offer:

• Opportunity for advancement within a rapidly growing professional services firm
• Ongoing informal and formal training and development
• Competitive compensation
• 401(k) and medical benefits