Administrative Assistant

Squire; Saint George (UT); On-site; USD 23,000 - 32,000; Part time

Job summary

Squire in St. George, Utah is seeking a part-time Administrative Assistant to support the Audit practice and keep client projects on track.

You'll handle scheduling, billing support, template maintenance, and travel arrangements while maintaining confidentiality and collaborating with a professional team. This role emphasizes attention to detail, organization, and excellent communication in a fast-paced environment.

Expected schedule: Monday - Friday, 1:00 pm - 5:00 pm, with in-office work.

Qualifications

• Associate degree preferred; equivalent professional experience will be considered.
• Previous Administrative Assistant or similar role experience.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency with Microsoft Office programs (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication; collaborative mindset.

Responsibilities

• Coordinate administrative support for audit engagements and deadlines.
• Schedule client engagements, department meetings, trainings, and firm events.
• Support monthly billing, prepare invoices, monitor collections, and client communications.
• Prepare, edit, and maintain templates, reports, and client communications.
• Organize and maintain department records with confidentiality and retention policies.
• Provide support to managers and partners, including project coordination.
• Collaborate with administrative staff to share workloads and firm initiatives.
• Identify opportunities to improve administrative processes and efficiency.
• Maintain client and firm confidentiality.
• Assist with travel bookings.

Skills

Organizational skills

Attention to detail

Communication skills

Team collaboration

Problem solving

Education

Associate degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Description

A t Squire, we are passionate about helping our clients succeed through exceptional service, innovation, and collaboration. We believe our people are the foundation of that success, and we're committed to creating an environment where employees can grow, contribute, and thrive.

We are seeking a detail-oriented Administrative Assistant to join our team in St. George, Utah. In this role, you'll provide administrative support to our Audit practice, helping our professionals stay organized, meet client deadlines, and deliver an exceptional client experience.

This position is ideal for someone who enjoys keeping projects on track, solving problems, working collaboratively, and supporting a fast-paced professional team.

Responsibilities

• Coordinate administrative support for audit engagements, helping teams stay organized and meet important deadlines.
• Assist with scheduling client engagements, department meetings, training sessions, and firm events.
• Support the monthly billing process, including preparing invoices, monitoring collections, and corresponding with clients as needed.
• Prepare, edit, and maintain department templates, reports, forms, and client communications to ensure accuracy and consistency.
• Organize and maintain department records while ensuring compliance with firm retention policies and confidentiality standards.
• Provide administrative support to managers and partners, including project coordination and special assignments.
• Collaborate with other administrative professionals to provide coverage, share workloads, and support firm-wide initiatives.
• Identify opportunities to improve administrative processes and contribute to a highly efficient team environment.
• Maintain strict confidentiality of client and firm information.
• Assist with travel bookings.

Qualifications

• Associate degree preferred; equivalent professional experience will also be considered.
• Previous experience as an Administrative Assistant, Executive Assistant, or in another professional administrative support role.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and a collaborative, service-oriented approach.
• Ability to quickly learn new technology and office systems.
• Professional judgment, discretion, and commitment to confidentiality.
• Dependable, punctual, and committed to delivering high-quality work.

Job Status

Part-time, Hourly

Work Location

St. George, Utah

Work Arrangements

In-Office

Expected schedule: Monday - Friday, 1:00 pm - 5:00 pm.