Administrative Asst 1 4P/358

4P Consulting Inc.; Atlanta (GA); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading utility company is seeking an Administrative Assistant to provide vital support to its Environmental Affairs Department in Atlanta. The role involves diverse administrative tasks and requires strong initiative, adaptability, and multitasking skills. Applicants should have a High School Diploma or GED, along with prior experience in a fast-paced environment. Proficiency in Microsoft Office is essential. This position is contract-based for six months.

Qualifications

• Administrative experience in a fast-paced utility or technical environment strongly preferred.
• Experience supporting large teams or departments highly desired.
• Timekeeping, expense reporting, invoice reconciliation, and meeting coordination experience required.

Responsibilities

• Process employee time and attendance accurately.
• Prepare monthly procurement card expense statements and reconcile invoices.
• Manage executive calendars and organize meetings.
• Arrange travel and accommodations as needed.
• Maintain SharePoint, S:Drive, and Teams access.

Skills

Multi-tasking

Prioritization

Microsoft Office Suite proficiency

Interpersonal skills

Attention to detail

Education

High School Diploma or GED

Administrative/clerical certification (CPS or CAP)

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access)

Job description

Administrative Assistant 1

Location:Atlanta, GA

Contract- 6 Months

Client- Georgia Power

Position Overview

The Administrative Assistant provides vital support to the Environmental Affairs Department of Georgia Power, working across teams that span laboratory, field, project management, and corporate operations. This position requires strong initiative, adaptability, and the ability to thrive in a fast-paced utility environment. The role involves a balance of administrative, financial, and operational tasks that directly contribute to compliance, environmental stewardship, and organizational efficiency.

Key Responsibilities

• Timekeeping & Reporting: Process employee time and attendance accurately.

• Expense & Invoice Management: Prepare monthly procurement card expense statements, reconcile invoices, and process check requests.

• Calendar & Meeting Support: Manage executive calendars; organize meeting arrangements, logistics, catering, and video conferencing.

• Travel Coordination: Arrange travel and accommodations as needed.

• Document & Records Management: Maintain SharePoint, S:Drive, Teams access, and Outlook distribution lists; oversee filing, faxing, and archiving.

• Procurement & Supply Chain Support: Manage purchase requisitions, purchase orders, and supply chain logistics.

• Communication & Presentations: Prepare PowerPoint presentations, department communications, and professional correspondence.

• Budget & Financial Tracking: Support budget preparation, monthly accruals, and tracking of department spending.

• Administrative Support: Order office/breakroom supplies; answer phones; maintain copier/printer vendor relationships.

• Collaboration: Provide support to both Environmental Lab teams and Corporate Office staff; assist with cross-departmental projects as needed.

Job Requirements

• Education:

  • High School Diploma or GED required.

  • Administrative/clerical certification such as CPS or CAP desired but not required.

• Experience:

  • Administrative experience in a fast-paced utility or technical environment strongly preferred.

  • Experience supporting large teams or departments highly desired.

  • Timekeeping, expense reporting, invoice reconciliation, and meeting coordination experience required.

• Knowledge, Skills & Abilities:

  • Ability to represent the department with professionalism in interactions with executives, employees, vendors, and partners.

  • Skilled in multi-tasking, prioritization, and meeting deadlines with minimal supervision.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access) and ability to create impactful presentations.

  • Ability to leverage resources and synthesize business data into effective communications.

  • Knowledge of (or ability to learn) Southern Company systems and tools for timekeeping, travel, expenses, and purchase orders.

  • Strong interpersonal skills and ability to work as a team player across multiple departments.

  • High attention to detail, strong judgment, and ability to manage confidential information.

Behavioral Attributes

• Flexible and adaptable to changing priorities and emergent requests.

• Self-starter with a service-oriented mindset.

• Maintains confidentiality and professional demeanor at all times.