Administrative Associate V, Cell Biology and Genetics

tamus; Bryan (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Texas A&M University Health Science Center is seeking an Administrative Associate V for the Department of Cell Biology and Genetics in Bryan, TX. The role provides comprehensive administrative support and backup coverage for the Administrative Coordinator, handling scheduling, inventory, and project tasks.

The position requires a high school diploma and at least five years of related experience, with preferred proficiency in Microsoft Office, Concur, FAMIS, and Workday.

Qualifications

• High school diploma or equivalent combination of education and experience.
• Five years of related experience.

Responsibilities

• Provides Administrative support to the Department of Molecular and Cellular Medicine.
• Assists in development of office procedures and specialized functions.
• Composes correspondence, reports and presentations with editing and analysis.
• Verifies, processes and reviews forms, reports and documents.
• Maintains Lab Staff and Academic Collaboration lists.
• Assists Sr. Administrative Coordinator with Visiting Scholar packets for international visitors.

Skills

Microsoft Excel

Microsoft Word

Outlook

Concur

FFX

Workday

Education

High school diploma

Tools

FAMIS

FRS

Canopy

Maestro

AggieBuy

Job description

Job Title: Administrative Associate V, Cell Biology and Genetics

Agency: Texas A&M University Health Science Center

Department: Cell Biology and Genetics

Proposed Minimum Salary: Commensurate

Job Location: Bryan, Texas

Job Type: Staff

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Administrative Associate V will provide administrative support for the Department of Cell Biology and Genetics at the Naresh K. Vashisht College of Medicine and serve as backup to the department's Administrative Coordinator. Responsibilities include scheduling meetings, managing inventory, and performing additional duties as assigned.

What you need to know

Salary: Commensurate

Schedule/Location: Full-time | College Station, TX

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Qualifications

• High school diploma or equivalent combination of education and experience.
• Five years of related experience.

Preferred Qualifications

• Proficiency in Microsoft Excel, Word, Outlook, Concur, FFX, and Workday.
• Experience in FAMIS, FRS, Canopy, Maestro, and AggieBuy.
• Must possess professional written and oral communication skills as well as excellent planning and organizational skills.

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Excellent written communication, analytical, interpersonal, and organizational skills.
• Ability to work in a high stress environment.
• Ability to work with sensitive information and maintain confidentiality.
• Ability to work independently once given a project.
• Strong interpersonal and organizational skills.

Responsibilities

Administrative Support

• Provides Administrative support to Department of Molecular and Cellular Medicine.
• Assists in the development of office procedures, including complex or specialized functions.
• Composes correspondence, reports, and presentations including editing, proofreading, and analysis.
• Verifies, processes, and reviews forms, reports, tables, and other documents.
• Performs special analyses and project summaries.
• Utilizes AggieBuy to order office supplies, receives packages.
• Maintains Lab Staff and Academic Collaboration lists.
• Assists Business Coordinators or Business Administrator as necessary.
• Assists Sr. Administrative Coordinator with Academic Collaboration packets and helps maintain any paperwork or correspondence related to the collaborators.
• Assists Sr. Administrative Coordinator with Visiting Scholar packets for international visitors and interfaces with ISFS or ISS.

Office Support

• Serves as the first point of contact for visitors to the office.
• Evaluates incoming mail, correspondence, and inquiries, distributing with instruction on action items as needed.
• Receives packages from loading dock and notifies recipients.
• Maintains supply inventory for office.
• Requests services such as printing, work orders, equipment maintenance, etc.
• Processes content requests for departmental website and maintains departmental content accuracy.
• Assists in the supervision of student worker(s).
• Submits Facilities work orders and tracks status.
• Handles first reports of injury and interfaces with Risk Management.

Events

• Selects and arranges facilities, equipment, and food for meetings, seminars, and other special events; compiles materials for meetings.
• Schedules rooms for meetings, seminars, and classes.

Property/Inventory

• Performs Alternate Property Officer duties for department.
• Maintains equipment inventory (HSC, OSRS, and TEES), performs annual inventory certification, and coordinates surplus pickups.

Other Duties

• Performs other duties as assigned.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contribu