Administrative Associate V, Cell Biology and Genetics

Texas A&M University; Bryan (TX); On-site; USD 52,000 - 64,000; Full time

Job summary

Texas A&M University is seeking an Administrative Associate V for the Department of Cell Biology and Genetics in Bryan, TX. The role provides high-level administrative support, schedules meetings, manages inventory, and acts as a backup to the Administrative Coordinator.

Candidates should have a high school diploma with five years of related experience and strong skills in Excel, Word, Outlook, and confidential communications. The position is full-time, with a commensurate salary.

Qualifications

• High school diploma or equivalent with related experience.
• Five years of related administrative experience.
• Proficiency in Microsoft Excel, Word, Outlook, Concur, FFX, and Workday.

Responsibilities

• Provides Administrative support to Department of Molecular and Cellular Medicine.
• Assists in development of office procedures and complex functions.
• Composes correspondence, reports, and presentations with editing and analysis.
• Verifies, processes, and reviews forms, reports, tables, and other documents.
• Maintains Lab Staff and Academic Collaboration lists; assists with Visiting Scholar packets.

Skills

Written communication

Planning

Organizational skills

Multitasking

Confidentiality

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Concur

FFX

Workday

FAMIS

FRS

Canopy

Maestro

AggieBuy

Job description

Job Title

Administrative Associate V, Cell Biology and Genetics

Agency

Texas A&M University Health Science Center Department Cell Biology and Genetics

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Administrative Associate V will provide administrative support for the Department of Cell Biology and Genetics at the Naresh K. Vashisht College of Medicine and serve as backup to the department's Administrative Coordinator. Responsibilities include scheduling meetings, managing inventory, and performing additional duties as assigned.

What you need to know

Salary: Commensurate

Schedule/Location: Full-time | College Station, TX

Qualifications Required Education and Experience

High school diploma or equivalent combination of education and experience. Five years of related experience.

Preferred Qualifications

Proficiency in Microsoft Excel, Word, Outlook, Concur, FFX, and Workday. Experience in FAMIS, FRS, Canopy, Maestro, and AggieBuy. Must possess professional written and oral communication skills as well as excellent planning and organizational skills.

Knowledge, Skills, and Abilities

Knowledge of word processing, spreadsheet, and database applications. Ability to multitask and work cooperatively with others. Excellent written communication, analytical, interpersonal, and organizational skills. Ability to work in a high stress environment. Ability to work with sensitive information and maintain confidentiality. Ability to work independently once given a project. Strong interpersonal and organizational skills.

Responsibilities

Administrative Support

Provides Administrative support to Department of Molecular and Cellular Medicine. Assists in the development of office procedures, including complex or specialized functions. Composes correspondence, reports, and presentations including editing, proofreading, and analysis. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries. Utilizes AggieBuy to order office supplies, receives packages. Maintains Lab Staff and Academic Collaboration lists. Assists Business Coordinators or Business Administrator as necessary. Assists Sr. Administrative Coordinator with Academic Collaboration packets and helps maintain any paperwork or correspondence related to the collaborators. Assists Sr. Administrative Coordinator with Visiting Scholar packets for international visitors and interfaces with ISFS or ISS.

Office Support

Serves as the first point of contact for visitors to the office. Evaluates incoming mail, correspondence, and inquiries, distributing with instruction on action items as needed. Receives packages from loading dock and notifies recipients. Maintains supply inventory for office. Requests services such as printing, work orders, equipment maintenance, etc. Processes content requests for departmental website and maintains departmental content accuracy. Assists in the supervision of student worker(s). Submits Facilities work orders and tracks status. Handles first reports of injury and interfaces with Risk Management.

Events

Selects and arranges facilities, equipment, and food for meetings, seminars, and other special events; compiles materials for meetings. Schedules rooms for meetings, seminars, and classes.

Property/Inventory

Performs Alternate Property Officer duties for department. Maintains equipment inventory (HSC, OSRS, and TEES), performs annual inventory certification, and coordinates surplus pickups.

Other Duties

Performs other duties as assigned.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 12-15 days of annual paid holidays Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month Automatic enrollment in theTeacher Retirement System of Texas Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more Educational release time and tuition assistancefor completing a degree while a Texas A&M employee Living Well, a program at Texas A&M that has been built by employees, for employees

Equal Opportunity/Veterans/Disability Employer.