Program Coordinator I

Texas A&M University System; Bryan (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Texas A&M University System seeks a Program Coordinator I to support the Rural Medicine Track within TAMU Health Science Center. You will coordinate clerkships, develop schedules, and liaise with campus leadership to align activities with LCME accreditation.

Required: bachelor’s degree and 2 years in medical education or higher education administration; travel up to 10%; grant-funded position with potential renewal. Strong communication and organizational skills are essential.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience in higher education administration.
• Two years of related experience in medical education and/or higher education administration.
• Preferred master’s degree and 3+ years of related experience.
• Experience with learning management systems (Canvas, eCampus) and MS Office suite.

Responsibilities

• Clerkship coordination to design and manage undergraduate medical education curriculum.
• Coordinate longitudinal integrated curriculum and e-learning using LMS and scheduling tools.
• Collaborate with leadership to plan conferences, meetings, and examinations.
• Support accreditation efforts (LCME) with data compilation and materials preparation.
• Maintain confidentiality of student records under FERPA/HIPAA.

Skills

Excellent verbal and written

Multi-tasking

Team collaboration

Education

Bachelor’s degree or equivalent combination of education and experience in higher education administration

Two (2) years of related experience in medical education and/or experience in higher education administration

Master’s degree

Tools

Canvas

Elentra

Time Clock system

eCampus

Canva

Advanced Excel

Microsoft Teams

Zoom

MS Word

PowerPoint

Outlook

Job description

Job Title

Program Coordinator I

Agency

Texas A&M University Health Science Center

Department

Rural Medicine

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Program Coordinator I, under general supervision, works collaboratively with campus leadership to coordinate, plan, develop and implement programs & activities for Texas A&M Vashisht College of Medicine’s (VCOM) undergraduate medical education Rural Medicine Track to include strategic planning, education and accreditation responsibilities. Special emphasis is placed on clerkship coordination, student development, mentorship advising and course management.

What you need to know

Salary: Compensation will be commensurate to the selected hire’s experience.

Travel: This position may require up to 10% or more travel

Schedule: This position may require work beyond normal office hours and/or work on weekends.

Please note: This position is grant funded; future employment may be contingent upon future funding.

Responsibilities:

Clerkship Coordination:

• Assists with course leadership to create undergraduate medical education (UME) curriculum for the third year of medicine consisting of, but not limited to, course requirements, threads and electives in a longitudinal integrated format
• Coordinates longitudinal integrated curriculum (LIC) in an e-learning environment utilizing various learning management system (LMS) applications as well as additional required software applications including, but not limited to, Canvas, Elentra, and a Time Clock system
• Prepares proposals for the Integrated Medicine Year-At-A-Glance to be presented and approved by the Clerkship Leadership. Coordinates with others to create new programs.
• Plans and implements programs by collaborating with team members to design a schedule that meets the needs of each core clerkship
• Uses negotiation skills, creative thinking, knowledge of short- and long-term goals and strategies for a final product that is functional for students and faculty and ensures that all curriculum requirements are included in program offerings
• Assists in establishing goals and objectives
• Coordinate activities related to educational conferences, meetings, lectures, clinical learning sessions, examinations and special events as directed by curriculum and leadership
• Monitors student well-being and performance to identify and assist individuals facing academic and/or personal difficulties. Participates in the national organization for related clerkship
• Assist students with resources available to optimize their learning opportunities within the program
• Assists with development of syllabi, training materials (delivers training), reports on program activities for each clerkship
• Maintains strict confidentiality with regards to FERPA and HIPPA documentation, i.e., student records

Preceptor Relationship Management:

• Develops, liaises, and maintains relationships with community physicians, clinical staff, affiliate partners, i.e., healthcare systems, clinics, and community organizations
• Assists with recruitment of clinical faculty to provide educational experiences for medical students
• Provide liaison support between faculty, students and administration

Elective Coordination:

• Research, develops, plans and coordinates various elective program offerings for students in the geographic rural area
• Supports and coordinates VCOM projects and programs external to assigned clerkship(s). May include, but is not limited to, rural geographic area

Policies and Procedures

• Utilizes solid understanding and knowledge of UME education policies and procedures and VCOM medical student handbook guidelines
• Assists in carrying out VCOM policies and procedures
• Follows established communication channels concerning inquiries and issues

Accreditation:

• Compiles and maintains data to ensure compliance with institutional and program accreditation requirements, i.e. Liaison Committee on Medical Education (LCME)
• Coordinates and prepares materials for continued institutional accreditation
• Other duties as assigned

Qualifications:

Required Education & Experience:

• Bachelor’s degree or equivalent combination of education and experience in higher education administration.
• Two (2) years of related experience in medical education and/or experience in higher education administration

Preferred Qualifications:

• Master’s degree
• Three or more years of related experience in medical education and/or experience in higher education administration
• Experience with learning management systems (i.e. eCampus, Canvas)
• Proficiency in MS Word, Excel, PowerPoint and Outlook
• Ability to multi-task and work cooperatively with others
• Knowledge and skill in Canva, Advanced Excel, Microsoft Teams, and Zoom

Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others.
• Excellent verbal and written communication skills
• Ability to present and interface with administrators at all levels.
• Working knowledge of word processing, spreadsheet, and database programs
• Ability to develop and prepare presentations.
• Ability to independently plan, schedule, carry out and meet myriad deadlines.
• Strong problem solving, conflict management and troubleshooting skills.
• Ability to mediate conversations.
• Strong organizational skills

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events,state-of-the-artrecreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but witha reasonablecost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

Equal Opportunity/Veterans/Disability Employer.