Administrative Associate (Statistics)

Florida State University; Tallahassee (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Florida State University’s Department of Statistics seeks an Administrative Associate to be the first point of contact for students, faculty, and guests in the main office. The role includes handling calls, greetings, mail, travel arrangements, procurement, HR transactions, and event support.

The position requires a high school diploma and three years of related experience, with preferred strengths in office environment, customer service, and organization.

Qualifications

• A high school diploma or equivalent and three years of experience.
• Note: post high-school education and/or experience may substitute at a comparable rate.

Responsibilities

• Serve as the point of contact for the Department of Statistics by answering the telephone, greeting walk-in visitors, and answering general questions via phone, email, and in-person.
• Process and distribute outgoing and incoming mail.
• Assist with assigning student offices and ordering keys.
• Serve as the departmental travel representative by assisting with travel arrangements, processing travel requests and reimbursements, and scheduling itineraries for visitors when needed.
• Serve as the departmental procurement representative by placing, monitoring, and receiving orders, preparing payment requests, and reconciling procurement card purchases.
• Serve as the Departmental Time & Leave Coordinator.
• Assist with entering HR transactions for departmental personnel.
• Assist the Chair and Business Manager with various tasks.
• Assist with Promotion and Tenure tasks.
• Prepare announcements and assist with scheduling and organizing events in departmental spaces.
• Order and maintain departmental supply inventory.
• Perform on-campus errands.
• Assist with reporting maintenance issues.
• Assist with the use of office equipment.

Skills

Office experience

Customer service

Multitasking

Organizational skills

Education

High school diploma or equivalent

Job description

Department

Department of Statistics | Florida State University College of Arts & Sciences

Responsibilities

The Administrative Associate is the first point of contact for all students, faculty, and guests of the Department of Statistics main office.

In This Role You Will Be Responsible For

• Serving as the point of contact for the Department of Statistics by answering the telephone, greeting walk-in visitors, and answering general questions via phone, email, and in-person.
• Processing and distributing outgoing and incoming mail.
• Assisting with assigning student offices and ordering keys.
• Serving as the departmental travel representative by assisting with travel arrangements, processing travel requests and reimbursements, and scheduling itineraries for visitors when needed.
• Serving as the departmental procurement representative by placing, monitoring, and receiving orders, preparing payment requests, and reconciling procurement card purchases.
• Serving as the Departmental Time & Leave Coordinator.
• Assisting with entering HR transactions for departmental personnel.
• Assisting the Chair and Business Manager with various tasks.
• Assisting with Promotion and Tenure tasks.
• Preparing announcements and assisting with scheduling and organizing events in departmental spaces.
• Ordering and maintaining departmental supply inventory.
• Performing on-campus errands.
• Assisting with reporting maintenance issues.
• Assisting with the use of office equipment.

Qualifications

A high school diploma or equivalent and three years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Experience working in an office environment.
• Exceptional customer service skills.
• Excellent multitasking and organizational skills.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about Florida State University and our campuses.

Anticipated Salary Range

Anticipated starting salary for the position is in the mid $30,000's.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.