Administrative Associate, SoN Rochester Operations

University of Minnesota; Rochester (MN); On-site; USD 47,000 - 71,000; Full time

Benefits offered by this job

Competitive wages

Tuition benefits

Healthcare and dependent care flexible

Retirement plans

Job summary

The University of Minnesota School of Nursing Rochester campus seeks an Administrative Associate to provide comprehensive administrative and academic coordinating support for SoN leadership, faculty, staff, adjunct faculty, and students at the Rochester campus.

You will supervise the office, coordinate operations with UMR and Twin Cities, and contribute to quality improvements across disciplines, labs, and events. A positive attitude and problem-solving mindset are essential.

Qualifications

• BA/BS or combination of related education and work experience equal to four years administrative support experience, which must include two years general office experience.
• Previous customer service experience is required.
• Proficiency with computers and with the internet (including web based applications).
• Experience with Microsoft Office applications (including Excel and PowerPoint), with advanced level abilities and efficiency in Word.
• Excellent verbal and written communication skills.
• Experience handling confidential material.
• Excellent interpersonal skills, with the ability to interact professionally with a wide range of people (e.g., prospective students, faculty, and staff; cultural and ethnic diversity).
• Ability to prioritize and multi-task successfully in a complex, fast-paced environment that experiences peak and slow times.
• Ability to work both independently and as a team member.
• Exceptional organizational skills.

Responsibilities

• Provide Administrative Support for the School of Nursing (50%), acting as the primary point of contact for operations affecting all SoN faculty, staff, and SoN adjunct/affiliate faculty serving at the Rochester campus.
• Supervise the Executive Office and Administrative Specialist and lead operational workflow for on-site activities at UMR.
• Coordinate with Twin Cities campus staff to improve efficiency and processes and prepare reports and time sheets.
• Support operations for the Center for Flourishing Health Care Communities (20%) and Nursing Skills Lab in Rochester (15%).
• Manage SoN and UMR facilities, security, inventory, lab operations, and scheduling; liaise with technology and facilities staff.
• Handle financial duties (10%) including expenditures and authorization for purchases; contribute to event planning and other duties as assigned (5%).

Skills

Customer service

Confidentiality

Interpersonal skills

Communication skills

Multitasking

Teamwork

Organizational skills

Problem solving

Computer proficiency

Professionalism

Education

BA/BS or equivalent combination of education and work experience

Tools

Microsoft Office (Excel, PowerPoint, Word)

PeopleSoft

Job description

The University of Minnesota School of Nursing Rochester campus seeks an Administrative Associate to provide comprehensive administrative and academic coordinating support for SoN leadership, faculty, staff, adjunct faculty, and students at the Rochester campus.

You will supervise the office, coordinate operations with UMR and Twin Cities, and contribute to quality improvements across disciplines, labs, and events. A positive attitude and problem-solving mindset are essential.