ADMN Assoc 1-Org Ops & Admin

University of Minnesota; Rochester (MN); On-site; USD 47,000 - 71,000; Full time

Benefits offered by this job

Competitive wages

Tuition benefits

Healthcare and dependent care flexible

Retirement plans

Job summary

The University of Minnesota School of Nursing Rochester campus seeks an Administrative Associate to provide comprehensive administrative and academic coordinating support for SoN leadership, faculty, staff, adjunct faculty, and students at the Rochester campus.

You will supervise the office, coordinate operations with UMR and Twin Cities, and contribute to quality improvements across disciplines, labs, and events. A positive attitude and problem-solving mindset are essential.

Qualifications

• BA/BS or combination of related education and work experience equal to four years administrative support experience, which must include two years general office experience.
• Previous customer service experience is required.
• Proficiency with computers and with the internet (including web based applications).
• Experience with Microsoft Office applications (including Excel and PowerPoint), with advanced level abilities and efficiency in Word.
• Excellent verbal and written communication skills.
• Experience handling confidential material.
• Excellent interpersonal skills, with the ability to interact professionally with a wide range of people (e.g., prospective students, faculty, and staff; cultural and ethnic diversity).
• Ability to prioritize and multi-task successfully in a complex, fast-paced environment that experiences peak and slow times.
• Ability to work both independently and as a team member.
• Exceptional organizational skills.

Responsibilities

• Provide Administrative Support for the School of Nursing (50%), acting as the primary point of contact for operations affecting all SoN faculty, staff, and SoN adjunct/affiliate faculty serving at the Rochester campus.
• Supervise the Executive Office and Administrative Specialist and lead operational workflow for on-site activities at UMR.
• Coordinate with Twin Cities campus staff to improve efficiency and processes and prepare reports and time sheets.
• Support operations for the Center for Flourishing Health Care Communities (20%) and Nursing Skills Lab in Rochester (15%).
• Manage SoN and UMR facilities, security, inventory, lab operations, and scheduling; liaise with technology and facilities staff.
• Handle financial duties (10%) including expenditures and authorization for purchases; contribute to event planning and other duties as assigned (5%).

Skills

Customer service

Confidentiality

Interpersonal skills

Communication skills

Multitasking

Teamwork

Organizational skills

Problem solving

Computer proficiency

Professionalism

Education

BA/BS or equivalent combination of education and work experience

Tools

Microsoft Office (Excel, PowerPoint, Word)

PeopleSoft

Job description

About the Job

The University of Minnesota School of Nursing maintains programming, personnel, and physical facilities in Rochester, in partnership with the University of Minnesota Rochester (UMR) campus. This University of Minnesota School of Nursing Rochester campus position provides administrative and academic coordinating functions and support to administration, faculty, adjunct/associate faculty, staff, and students located at the School of Nursing (SoN) Rochester campus. They also coordinate activities and maintain positive professional working relationships with UMR administration, staff, and faculty, and may support other UMN Twin Cities programs as contracted by the SON. The role requires a positive 'can do' attitude, the ability to solve complex problems in coordination with the Twin Cities campus, and excellent community building skills.

Report Structure

The SoN Rochester Administrative Associate reports to the Dean and immediate daily work direction is provided by the Administrative Director and Associate Dean for Academic Programs. The role may supervise student employees located on the Rochester campus.

PRIMARY DUTIES AND RESPONSIBILITIES

Provide Administrative Support for the School of Nursing (50%)

• Primary point of contact for all operations impacting all SoN faculty, staff, and SoN adjunct/affiliate faculty serving at the University of Minnesota School of Nursing on the Rochester campus
• Supervise the Executive Office and Administrative Specialist
• Lead operational workflow and planning related to the functions and activities occurring onsite at UMR for the school of nursing
• Engage in collaborative continuous quality/process improvement in all aspects of operations on Rochester campus, in partnership with the Twin Cities campus staff and faculty.
• Conducts analysis and makes recommendations to improve inefficiencies and effectiveness of operations to align with SON goals.
• Ensure submission and signing of bi-weekly time sheets in compliance with SoN/UMN policies.
• Organize visits and hospitality for guest lecturers and other visitors
• In collaboration with SoN and UMR facilities management, plan and maintain functionality and updating of rooms, passwords, and equipment for the SoN office at UMR and UMR classrooms used by the SoN.
• Proactively manage and maintain a respectful environment and relationships, and professional office environment on Rochester campus.
• In collaboration with SoN and UMR facilities management, manage SoN lab and office security at UMR and coordinate key control with UMR staff.
• Serve as a liaison to the UMR technology staff to address technology issues that may arise during SoN scheduled classes.
• Serve as liaison to the SoN facilities staff to address faculty and staff technology needs and issues, equipment, office furniture, etc.
• Supports new initiatives for UMR/SoN by providing administrative support as needed

Provide Administrative Support for the Center for Flourishing Health Care Communities (20%)

• Oversees operational planning and execution of activities related to the Center for Flourishing Health Care Communities
• Develops a communications plan to engage internal and external participants
• Organize visits and hospitality for guest lecturers and other visitors

Nursing Skills Lab in Rochester (15%)

• Serve as point of physical contact for Skills Lab operations under the direction of the Lab Manager and Clinical Lab Lead
• Monitor use and consistency of equipment, resources, and supplies in the Rochester labs for NUR 3703, NUR 3705, Refresher Labs, VR sessions, and other pre-licensure lab sessions
• Manage lab use and calendar, coordinating SoN educational/programmatic needs with requests for use by other programs or activities
• Advise Associate Dean of Academic Programs on operations of the clinical simulation lab
• Monitors clinical simulation lab policies, procedures, use, and operation
• Communicates needs and requirements of lab inventory to Clinical Lab lead
• Answers questions from students instructors related to campus procedures, location and use of materials, and operation of equipment
• Ensures a safe and healthy work environment, complies with health and safety policies, practices, and programs
• Monitor SoN educational/programmatic needs with requests for use by other programs or activities

Financial Duties (10%)

• Manage expenditures related to SoN functions and activities occurring at UMR in consultation with SoN Business office and Chief Administrative Officer
• Obtain authorization for purchases in accordance with SoN/UMN policy and delegated authority, accounting for costs and quality, and analysis of current/projected needs

Other Duties as Assigned (5%)

• Manage time to accommodate other duties as requested/required in the role for the SoN
• Manage time contracted with the University of Minnesota Occupational Therapy Program

Qualifications

All required qualifications must be included in the application materials.

• * BA/BS or combination of related education and work experience equal to four years administrative support experience, which must include two years general office experience. Training/education may be substituted for some of the years of experience
• * Previous customer service experience is required.
• * Proficiency with computers and with the internet (including web based applications)
• * Experience with Microsoft Office applications (including Excel and PowerPoint), with advanced level abilities and efficiency in Word
• * Excellent verbal and written communication skills
• * Experience handling confidential material
• * Excellent interpersonal skills, with the ability to interact professionally with a wide range of people (e.g., prospective students, faculty, and staff; cultural and ethnic diversity)
• * Ability to prioritize and multi-task successfully in a complex, fast-paced environment that experiences peak and slow times
• * Ability to work both independently and as a team member
• * Exceptional organizational skills

Preferred Qualifications

• Meeting coordination experience including: Developing agendas, Minutes, Managing calendars
• Higher Education Experience
• Previous People Soft Experience
• Event planning experience

About the Department

Founded in 1909 and recognized as the first nursing program established within a university, the University of Minnesota School of Nursing continues to lead the profession into the future. With a mission to generate knowledge and educate leaders to shape the future of nursing and advance health care to improve the health and wellbeing of all, the school and its research are addressing health issues and improving health. With nearly $6 million in National Institutes of Health awards to the School of Nursing and the Earl E. Bakken Center for Spirituality and Healing in 2019, the University of Minnesota rose to 10th in the latest ranking of NIH funding to schools of nursing.

The school is ranked among the top programs in nurse midwifery and nursing informatics, and it is internationally renowned for its efforts to improve health and health care through the use of big data. The School was one of nine nursing schools nationally awarded the Health Professions Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity Magazine in 2020.

The University of Minnesota has one of the largest, more comprehensive academic health centers in the nation. While robust scholarly inquiry is central to the School of Nursing's mission, it is enhanced by interprofessional collaboration with schools and colleges within the University and its health sciences schools comprised of pharmacy, medicine, public health, dentistry and veterinary medicine.

Pay and Benefits

Pay Range: 46,550.40-70,865.60 depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota Rochester (UMR)

At the University of Minnesota Rochester, our vision is to transform higher education through innovations that empower graduates to solve the grand health challenges of the twenty-first century. UMR prepares students for a broad spectrum of career pathways including pre-med and patient care; psychology and mental health; business and leadership; health technology; public policy and global health; and research, discovery, and cures.

The campus community serves almost 1,000 undergraduate and graduate students in the heart of downtown Rochester and continues to grow in size and influence through creative partnerships. At UMR, relationships and research drive student success. Learn more about UMR.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.