Administrative Associate - Service Department

ALL Crane Rental of Alabama; Mobile (AL); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Competitive wages

Paid Time Off and Holidays

Comprehensive Benefits Plans (Medical,

Dental, Life and Disability Insurance)

401(k) retirement plan with company

Job summary

ALL Crane Rental of Alabama, LLC in Theodore, AL is seeking an Administrative Associate for the Service Department. This full-time, on-site role supports the service team with administrative duties, order entry, scheduling, and reporting.

The position requires strong Microsoft Office skills, reliability, and the ability to work in a fast-paced environment. Prior experience with heavy equipment and NexGen software is a plus, with comprehensive benefits offered.

Qualifications

• Experience with heavy construction equipment is a plus.
• Ability to work in a fast-paced environment and meet deadlines.
• Must be able to work 40 hours a week and overtime as needed.
• Must be able to use phone, computer and other office equipment.
• Must have a working knowledge of Microsoft Office products; NexGen is a plus.

Responsibilities

• Answer multi-line incoming telephone calls and provide excellent customer service.
• Enter purchase orders and service work orders into fleet maintenance software.
• Monitor the preventive maintenance program and distribute schedules to staff.
• Track inspections and distribute schedules for staff accountability.
• Prepare and maintain records and reports of work performed, inventories and shipments.
• Perform general administrative tasks such as processing documents, filing, and data entry.
• Ensure safety requirements and regulations are followed.
• Assist with parts inventory as needed.
• Take on other tasks as assigned.

Skills

Strong initiative

Organizational skills

Microsoft Office

Customer service

Interpersonal skills

Equal opportunity employer/ protected

Tools

NexGen maintenance software

Job description

Job Details

Posting Details

• Posted on August 26, 2026

Locations

Showing 1 location

Theodore, AL
Theodore, AL 36582, USA

• On-site
• Administration
• Full-Time
• Requisition #: ADMIN004046

Description

ALL Crane Rental of Alabama, LLC

Administrative Associate - Service Department

Theodore, AL - 36582

Position Summary

ALL Crane Rental of Alabama, located in Theodore, is seeking an Administrative Associate with solid general office skills at take responsibility for the Service Departments' administrative duties. This is a full-time, non-exempt position with comprehensive benefits package.

Essential Functions

• Answer multi-line incoming telephone and provide exceptional customer service
• Entry of purchase orders and service work orders into the fleet maintenance software program.
• Monitor the preventative maintenance program and distribute schedules to appropriate personnel.
• Monitor manufacturer and regulatory required inspections and distribute schedules to appropriate personnel.
• Prepare and maintain records and reports of work performed, inventories, price lists, shortages, shipments, expenditures, and goods used or issued
• Various administrative tasks such as processing documents, faxing, filing, and data entry.
• Maintain conformity to safety requirements and other regulations.
• May assist with Parts inventory.
• Other tasks as assigned.

Skills and Experience Requirements

• Experience with heavy construction equipment is a plus.
• Able to work in a fast paced environment and meet deadlines.
• Must be able to work 40 hours a week and overtime as needed.
• Able to use phone, computer and other office equipment.
• Must have a working knowledge of Microsoft Office products. Experience with NexGen maintenance software is a plus.

Benefits

• Competitive wages.
• Paid Time Off and Holidays.
• Comprehensive Benefits Plans (Medical, Dental, Life and Disability Insurance).
• 401(k) retirement plan with company match.

ALL Family of Companies

The ALL Family of Companies and its affiliated branches are Equal Opportunity Employers with competitive wage and benefits packages in a drug-free environment. The ALL Family of Companies is the largest privately-owned crane rental and sales enterprise in North America, with 29 strategically located branches operating under the ALL, Central, Dawes, and Jeffers names – including specialized divisions for aerial lifts, boom trucks (ALT Sales), and parts. Since 1964, the ALL Family has been a leader in the lift industry – with market strengths that include commercial construction, roads & bridges, power generation, plants & processing, facility maintenance, and more. We're ALL you need ®

The ALL Family of Companies is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity.

Qualifications

Skills

Preferred

• Strong initiative required
• Intermediate Strong organizational skills
• Intermediate Proficiency in Microsoft Office
• Intermediate Customer service oriented
• Intermediate Excellent interpersonal skills
• Intermediate Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.