Administrative Associate — Project & Data Coordinator

Talentify; Dallas (TX); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Benefits

Referral Program

Growth opportunities

Job summary

Talentify is seeking an Administrative Associate in Dallas, TX for a hybrid role. The position focuses on data entry, order management, and ensuring accuracy of customer and project information across multiple systems.

The ideal candidate will have strong organizational and communication skills, experience with CRM software (Salesforce preferred), and the ability to work independently in a fast-paced environment while supporting sales and project teams.

Qualifications

• Strong organizational skills with high attention to detail.
• Excellent verbal and written communication abilities.
• Experience with Salesforce or similar CRM systems is preferred.
• Proven customer service and multi-tasking capabilities.
• Ability to work independently in a fast-paced environment.
• Experience in order management and cross-functional coordination.

Responsibilities

• Review POs, quotes, credit docs, and project data for completeness and accuracy.
• Coordinate with sales, project managers, customers and analysts to obtain documentation.
• Maintain accurate project and customer data in Salesforce, BMS, Vertex, CLM, and SharePoint.
• Ensure compliance with internal credit policies before final credit review.
• Communicate requirements, status, and timelines with internal and external stakeholders.
• Support sales by facilitating timely project approvals and reducing delays.

Skills

Organizational skills

Attention to detail

Verbal & written communication

Customer service

Multi-tasking

Independent work

Order management

Tools

Salesforce

Microsoft Office Suite

Job description

Talentify is seeking an Administrative Associate in Dallas, TX for a hybrid role. The position focuses on data entry, order management, and ensuring accuracy of customer and project information across multiple systems.

The ideal candidate will have strong organizational and communication skills, experience with CRM software (Salesforce preferred), and the ability to work independently in a fast-paced environment while supporting sales and project teams.