Administrative Associate - National Security Center

The University of Texas at Austin; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Paid vacation

Tuition assistance

Library access to UT Austin resources

UT Shuttle access

Job summary

The University of Texas at Austin is seeking an Administrative Associate at the Clements Center for National Security. The role provides front desk support, accounting help, and general administrative assistance to ensure smooth day-to-day operations.

You’ll handle invoicing, reimbursements, travel expenses, and routine correspondence, while coordinating with leadership and campus partners. A strong focus on accuracy, organization, and customer service is required.

Qualifications

• Excellent communication, collaboration, organizational, and problem‑solving skills.
• Proficiency with DocuSign, Adobe, and Microsoft Office (Excel).
• High school diploma or Bachelor’s degree with related experience; relevant education substitution allowed.

Responsibilities

• Provide front desk operations and customer service for faculty, staff, students, and guests.
• Assist with accounting processes: invoices, deposits, reimbursements, travel expenses, and general transactions.
• Support contracts setup and communications with requestors; maintain financial records and month-end close activities.

Skills

Communication skills

Organizational skills

Problem solving

Team collaboration

Education

High School Diploma/GED + 5 years clerical experience

Bachelor’s degree + 1 year administrative experience

Tools

DocuSign

Adobe

Microsoft Office / Excel

Job description

The University of Texas at Austin is seeking an Administrative Associate at the Clements Center for National Security. The role provides front desk support, accounting help, and general administrative assistance to ensure smooth day-to-day operations.

You’ll handle invoicing, reimbursements, travel expenses, and routine correspondence, while coordinating with leadership and campus partners. A strong focus on accuracy, organization, and customer service is required.