Administrative Associate IV

Texas A&M University System; Laredo (MO); On-site; USD 17,000 - 23,000; Full time

Job summary

Texas A&M International University seeks an Administrative Associate IV to provide advanced administrative support, manage complex schedules, and assist in policy adherence across the division. The role emphasizes confidential handling of sensitive information and coordination of campus activities.

Evening/weekend hours may be required; on-campus presence is essential to support faculty, students, and events within the Division, Int'l Banking & Finance Studies.

Qualifications

• Education requirement: High school diploma or GED.
• Four years of related experience.
• Experience with word processing, spreadsheets, and databases.
• Ability to multitask and communicate clearly.

Responsibilities

• Provide advanced administrative support and schedule management.
• Research and analyze program needs; share procedural information.
• Help develop office procedures; interpret and apply policies.
• Maintain diverse records; process forms and reports.
• Plan events; arrange meetings, travel, and space logistics.
• Maintain files, supplies, and equipment; handle cash payments when needed.
• Support supervision of student workers and staff when required.
• Assist faculty with policy adherence and CV submissions.
• Support agenda/minute preparation for departmental meetings.

Skills

Word processing

Spreadsheets

Database apps

Multitasking

Verbal communication

Written communication

Confidentiality

Interpersonal skills

Education

High school diploma or GED

Job description

Job Title

Administrative Associate IV

Agency

Texas A&M International University

Department

Division, Int'l Banking & Finance Studies

Proposed Minimum Salary

$14.43 hourly

Job Location

Laredo, Texas

Job Type

Staff

Job Description

Job Summary

The Administrative Associate IV works under general supervision and provides advanced administrative support work.

Essential Duties and Responsibilities

• Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments.

• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs.

• Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures.

• Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.

• Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.

• Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.

• May assists management in the supervision of student workers and support staff including processing complex confidential matters.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Responsibilities

• Provides advanced administrative support to faculty assisting in policy and procedures adherence via syllabi, textbooks, publishers, and proper curriculum vitae submission.

• Assist and aid supervisor in maintaining meeting agendas and minutes for departmental record keeping.

Minimum Requirements

• Education - High school diploma or GED.

• Experience - Four years of related experience.

Knowledge and Abilities

Knowledge of:

• Word processing, spreadsheet, and database applications.

Ability of:

• Multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Strong interpersonal and organizational skills.

• Work with sensitive information and maintain confidentiality.

Licensing / Professional Certification – None.

Physical Requirements – General office environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

• This position generally does not supervises employees.

Other Requirements

• Evening and/or weekend hours may be required.

• Position requires on-campus, face-to-face interactions.

• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $14.43/hourly

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.