Administrative Associate II - (Southern CI)

Adult Correction; North Carolina; On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

NCFlex Supplemental Benefits

Paid Vacation, Sick, and Community/Par

Paid Parental Leave

Job summary

Adult Correction in North Carolina seeks an Administrative Associate II to provide clerical/secretarial support to the Personnel Department. Responsibilities include managing records, scheduling, timekeeping, and maintaining organizational charts within the HR/Payroll system.

The role involves handling high-volume calls, processing leave requests, and assisting with interviews and forms. A full-time schedule with state benefits is offered.

Qualifications

• Experience using clerical and/or secretarial skills.
• Experience using various types of office machines.
• Experience using Microsoft Word.

Responsibilities

• Maintaining records using a computer, systematic filing system, and operating standard office equipment.
• Planning work schedule, understanding, and carrying out both oral and written instructions, reviewing completed tasks to ensure accuracy, and ensuring that daily and monthly deadlines are met.
• Providing clerical support within the Personnel Department, including handling high-volume calls, scheduling, time sheets, entering time into HR/Payroll system, updating contact information, creating/maintaining org charts, and assisting with health benefits materials.
• Maintaining file systems, processing employee leave requests, updating policy manuals, and assisting with scheduling interviews and compiling paperwork.

Skills

clerical/secretarial skills

office machines

Microsoft Word

Job description

Agency

Adult Correction

Division

COO - Operations

Job Classification Title

Administrative Associate II (S)

Position Number

60068664

Grade

NC02

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

Reporting directly to the Administrative Officer III, this position will provide clerical/secretarial support to the Personnel department. Job responsibilities include, but are not limited to, the following:

• Maintaining records using a computer, systematic filing system, and operating standard office equipment.


• Planning work schedule, understanding, and carrying out both oral and written instructions, reviewing completed tasks to ensure accuracy, and ensuring that daily and monthly deadlines are met.


• Providing clerical support, within a department of the facility, such as assisting the Personnel Department with answering high volume phone calls concerning Personnel issues, scheduling appointments, tracking employee citations, retrieving and reviewing time sheets for accuracy, entering time into the Integrated HR/Payroll system, processing employee personal contact information, creating and/or maintaining Organizational Charts, functioning as a Health Benefits Representative, and creating forms, logs, and booklets, as needed.


• Maintaining file systems, processing employee leave requests, updating policy and procedure manuals as needed. Assisting with scheduling interviews and compiling interview paperwork.

Salary Range

Salary Range: $31,200 - $51,249

This job posting will close at 11:59 pm, the night before the end date listed above.

To ensure we can reach you for an interview, please provide an active telephone number and email address with your submission.

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Experience using clerical and/or secretarial skills


• Experience using various types of office machines


• Experience using Microsoft Word

This is a full-time position (40 hours per week) with State Benefits.

State Benefits Information

The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options


• Retirement Plans


• NCFlex Supplemental Benefits


• Paid Vacation, Sick, and Community Service Leave


• Paid Parental Leave

Visit the State Benefits website for additional information.

Note to Current State Employees

The salary grade for this position is NC02 . State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase May result.

About the Division of Institutions

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

About Southern Correctional Institution

Southern Correctional Institution is located in Troy, North Carolina and houses up to 700 male offenders in a close, medium, and minimum custody facility.

Supplemental Application Information

The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Applications

Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:

• Complete education history (including high school)


• Full work experience details


• Certificates and licenses, if applicable


• Education must be from appropriately accredited institutions.

Informa