Personnel Assistant

State of North Carolina; North Carolina; On-site; USD 39,000 - 69,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

Paid Vacation, Sick, and Community/Sen

Paid Parental Leave

NCFlex Supplemental Benefits

Job summary

State of North Carolina's Department of Adult Correction seeks an Administrative Specialist I at Eastern Correctional Institution. The role handles timesheet entry, hiring support, and orientation, while maintaining large personnel records and addressing staff questions.

Candidates should meet minimum education/experience requirements; knowledge of HR functions and Microsoft Office is preferred. The posting outlines state benefits and a close date policy.

Qualifications

• High school diploma or GED with two years of related administrative experience.
• Equivalent combination of education and experience.
• Experience maintaining personnel records and filing systems is preferred.

Responsibilities

• Assist with timesheet entry and HR processes.
• Support hiring processes and new hire orientation.
• Assist with separations, workers' compensation, FMLA, military leave, and other types of leave.
• Respond to personnel questions and maintain personnel records and filing systems.

Skills

HR functions

Microsoft Office

Education

High School Diploma or GED

Education equivalency

Tools

Microsoft Office

Job description

Agency

Adult Correction

Division

COO - OPS - Institutions Operations

Job Classification Title

Administrative Specialist I (S)

Position Number

60068391

Grade

NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position is located at Eastern Correctional Institution. This position will assist the Administrative Specialist II with a variety of personnel tasks. The responsibilities of this position include entry of timesheets, assisting with key components of hiring process, & administering new hire orientation. Assists with Separations, Workers Comp Claims, FMLA, Military Leave, Short Term Disability and other types of Leave of Absences. Position responds to a variety of Personnel questions from staff and the public. Position maintains personnel records and other extensive filing systems.

Knowledge Skills and Abilities/Management Preferences

Salary Range: $39,244 -$68,679

Candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed on the vacancy announcement.

The following Management Preferences are not required, but applicants that possess these skills are preferred.

• Documented knowledge of human resource personnel functions.
• Documented experience using Microsoft Office and/or any related software
• Documented experience carrying out both oral and written instructions

The Posting Will Close At 11:59 P.M. The Night Before The End Date.

State Benefits Information :

The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

Please be sure to provide a working telephone number and/or e-mail address with your application for any interview requests you may receive.

About the Division of Institutions :

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

Supplemental Application Information :

The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:

• Complete education history (including high school)
• Full work experience details
• Certificates and licenses, if applicable
• Education must be from appropriately accredited institutions.
• Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.
• Applicants may be subject to a criminal background check and drug screen.

If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Education Equivalency Verification:

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans’ and National Guard Preference:

• Applicants seeking Veteran’s Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD-256 or NGB-22, along with the state application.

PREA Requirement:

The NCDAC must adhere to the US Department of Justice Final Rule on the “National Standards to Prevent, Detect, and Respond to Prison Rape.” Click this link for information on hiring and promotion prohibition requirements for all positions in the NCDAC: PREA Hiring and Promotion Prohibitions.

ADA Accommodations:

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience

OR

Equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Gwenette M Mills

Email:

[e-mail]