Personnel Assistant

North-Carolina-Department-of-Correction; North Carolina; On-site; USD 39,000 - 69,000; Full time

Job summary

The North Carolina Department of Adult Correction, located at Eastern Correctional Institution, seeks an Administrative Specialist I to support personnel operations, including entry of timesheets, assisting with hiring components, and administering new hire orientation. The role also assists with separations, Workers' Comp claims, FMLA, military leave, short-term disability, and other types of leave.

It handles staff and public inquiries and maintains extensive personnel records and filing

Qualifications

• High school diploma or GED is required.
• Two years of related administrative experience or equivalent education/experience.
• Knowledge of human resource functions is preferred.

Responsibilities

• Enter timesheets and support hiring processes.
• Assist with new hire orientation and onboarding activities.
• Assist with separations, workers' compensation, FMLA, and other types of leave; respond to staff questions.

Skills

Administrative support

Microsoft Office

HR knowledge

Communication skills

Timesheet entry

Education

High school diploma or GED

Two years related administrative experience

Tools

HR software

Office filing systems

Job description

AgencyAdult CorrectionDivisionCOO - OPS - Institutions OperationsJob Classification TitleAdministrative Specialist I (S)Position Number60068391GradeNC08About UsThe NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!Description of WorkThis position is located at Eastern Correctional Institution. This position will assist the Administrative Specialist II with a variety of personnel tasks. The responsibilities of this position include entry of timesheets, assisting with key components of hiring process, & administering new hire orientation. Assists with Separations, Workers Comp Claims, FMLA, Military Leave, Short Term Disability and other types of Leave of Absences. Position responds to a variety of Personnel questions from staff and the public. Position maintains personnel records and other extensive filing systems.Knowledge Skills and Abilities/Management PreferencesSalary Range: $39,244 -$68,679Candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed on the vacancy announcement.The following Management Preferences are not required, but applicants that possess these skills are preferred.Documented knowledge of human resource personnel functions.Documented experience using Microsoft Office and/or any related softwareDocumented experience carrying out both oral and written instructionsThe Posting Will Close At 11:59 P.M. The Night Before The End Date.State Benefits Information :The State of North Carolina offers a comprehensive benefits package including:Health Insurance optionsRetirement PlansNCFlex Supplemental BenefitsPaid Vacation, Sick, and Community Service LeavePaid Parental LeaveVisit the State Benefits website for additional information.Please be sure to provide a working telephone number and/or e-mail address with your application for any interview requests you may receive.About the Division of Institutions :The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.Supplemental Application Information :The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:Complete education history (including high school)Full work experience detailsCertificates and licenses, if applicableEducation must be from appropriately accredited institutions.Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.Applicants may be subject to a criminal background check and drug screen.If multiple applications are submitted, only the most recent application received before the closing date will be considered.Education Equivalency Verification:The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members .Veterans’ and National Guard Preference:Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD-256 or NGB-22, along with the state application.PREA Requirement:The NCDAC must adhere to the US Department of Justice Final Rule on the \"National Standards to Prevent, Detect, and Respond to Prison Rape.\" Click this link for information on hiring and promotion prohibition requirements for all positions in the NCDAC: PREA Hiring and Promotion Prohibitions .ADA Accommodations:Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school diploma or General Educational Development (GED) diploma and two years of related administrative experienceOREquivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Gwenette M MillsEmail:[e-mail]