Administrative Associate II - (Southern CI)

Adult Correction; Maryland; On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

NCFlex benefits

Paid vacation, sick, and community/vol

Paid parental leave

Job summary

North Carolina Department of Adult Correction is seeking an Administrative Associate II (S) to provide clerical support to the Personnel department. Responsibilities include maintaining records, planning work schedules, handling high-volume calls, scheduling, time sheets, HR/payroll data entry, and assisting with interviews and paperwork.

The role is a full-time position located in North Carolina with state benefits and a salary range of $31,200 - $51,249.

Qualifications

• High school diploma or GED required.
• One year of administrative experience required.

Responsibilities

• Maintain records with a filing system and standard office equipment.
• Plan work schedule and meet daily/monthly deadlines.
• Assist Personnel with high-volume calls, scheduling, time sheets, and HR/payroll data entry.
• Maintain file systems and assist with interviews and paperwork.

Skills

Clerical skills

Office machines

Microsoft Word

Education

High school diploma or GED

Tools

Microsoft Word

Job description

Agency Adult Correction Division COO - Operations Job Classification Title Administrative Associate II (S) Position Number 60068664 Grade NC02

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

Reporting directly to the Administrative Officer III, this position will provide clerical/secretarial support to the Personnel department. Job responsibilities include, but are not limited to, the following:

• Maintaining records using a computer, systematic filing system, and operating standard office equipment.
• Planning work schedule, understanding, and carrying out both oral and written instructions, reviewing completed tasks to ensure accuracy, and ensuring that daily and monthly deadlines are met.
• Providing clerical support, within a department of the facility, such as assisting the Personnel Department with answering high volume phone calls concerning Personnel issues, scheduling appointments, tracking employee citations, retrieving and reviewing time sheets for accuracy, entering time into the Integrated HR/Payroll system, processing employee personal contact information, creating and/or maintaining Organizational Charts, functioning as a Health Benefits Representative, and creating forms, logs, and booklets, as needed.
• Maintaining file systems, processing employee leave requests, updating policy and procedure manuals as needed. Assisting with scheduling interviews and compiling interview paperwork.

Knowledge Skills and Abilities/Management Preferences

Salary Range: $31,200 - $51,249

This job posting will close at 11:59 pm, the night before the end date listed above. To ensure we can reach you for an interview, please provide an active telephone number and email address with your submission. Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required.

Preferred Skills

• Experience using clerical and/or secretarial skills
• Experience using various types of office machines
• Experience using Microsoft Word

This is a full-time position (40 hours per week) with State Benefits.

State Benefits Information

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

About the Division of Institutions

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

About Southern Correctional Institution

Southern Correctional Institution is located in Troy, North Carolina and houses up to 700 male offenders in a close, medium, and minimum custody facility.

Supplemental Application Information

The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:

• Complete education history (including high school)
• Full work experience details
• Certificates and licenses, if applicable
• Education must be from appropriately accredited institutions.

Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination. Applicants may be subject to a criminal background check and drug screen. If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans’ and National Guard Preference

Applicants seeking Veteran's Preference must attach a DD‑214 Member‑4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD‑256 or NGB-22, along with the state application.

PREA Requirement

The NCDAC must adhere to the US Department of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." PREA Hiring and Promotion Prohibitions ADA Accommodations: Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated belo.

Minimum Education and Experience

High school or General Educational Development (GED) diploma and one year of administrative experience Or An equivalent combination of education and experience. See the Education and Experience Equivalency Guide for details.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.