Administrative Specialist I

Adult Correction; North Carolina; On-site; USD 39,000 - 69,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

NC Flex Supplemental Benefits

Paid Vacation, Sick, and Community

Paid Parental Leave

Job summary

NC Department of Adult Correction seeks an Administrative Specialist I (S) at Craven Correctional Institution in Vanceboro, NC. The role supports the Associate Warden for Programs and a team of about 74 staff across Programs, Inmate Classification, Chaplaincy, Mental Health, Medical, Dental, and Diagnostic Services.

Minimum education is a high school diploma or GED with two years of related administrative experience.

Qualifications

• Two years of related administrative experience or equivalent combination of education and experience.
• Ability to compose correspondence and manage confidential information.

Responsibilities

• Compose correspondence independently for the Associate Warden and section heads.
• Draft letters to offenders, staff, the public, and other agency departments.
• Process confidential information and maintain calendars.
• Schedule appointments and coordinate mail delivery for section heads.
• Transcribe dictation and prepare meeting minutes.
• Provide confidential clerical support to program leadership and medical staff.

Skills

Administrative experience

Education

High school diploma or GED

Job description

Agency Adult Correction Division COO – OPS – Institutions Operations

Job Classification Title Administrative Specialist I (S)

Position Number 60062909 Grade NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position is located at Craven Correctional Institution in Vanceboro, NC, Craven County. The prison is a Medium Custody Adult Male Felon Diagnostic Processing Center which houses 850 offenders. Employees in this class provide office management services for the Associate Warden for Programs with approximately 74 employees to include Programs, Inmate Classification, Chaplaincy Services, Mental Health Services, Medical Services, Dental Services & Diagnostic Services.

Key Duties

• Composing correspondence independent of rough drafts provided by the Associate Warden and other Section Heads when directed.
• Composing correspondence directed to offenders, staff, the general public as well as various agency departments.
• Processes and acts on confidential information.
• Maintains calendar for Associate Warden for Programs.
• Schedules appointments and coordinates mail delivery for the section heads.
• Prepares documents and correspondence by transcribing dictation as well as independent composition and prepares minutes of meetings.
• Provides confidential clerical support to the Program Director I, Programs Supervisor, Case Managers, and Medical Staff, including the Nurse Supervisor, Lead Nurses and Medical Providers.

Salary

Grade Range: $39,244-$68,679

The Posting Will Close At 11:59 PM The Night Before The End Date.

State Benefits Information

• Health Insurance options
• Retirement Plans
• NC Flex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave
• Visit the State Benefits website for additional information.

About The Division of Institutions

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

Supplemental Application Information

The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application.

Applications must include:

• Complete education history (including high school)
• Full work experience details
• Certificates and licenses, if applicable
• Education must be from appropriately accredited institutions.
• Information provided must support responses to supplemental questions.
• Incompleted applications may impact screening and salary determination.

Applicants may be subject to a criminal background check and drug screen. If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans’ and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

PREA Requirement

The NCDAC must adhere to the US Department of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape."

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience OR Equivalent combination of education and experience. See the Education and Experience Equivalency Guide for details.

All job postings close at 11:59pm the night before the End Date on the posting.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.