Administrative Specialist I - (Harnett CI)

State of North Carolina; North Carolina; On-site; USD 39,000 - 69,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

NCFlex supplemental benefits

Paid vacation, sick leave, and service

Parental leave

Job summary

The State of North Carolina Department of Adult Correction is seeking an Administrative Specialist I (S) for the Division of Institutions, located at Harnett Correctional Institution in Lillington. This full-time role reports to the Warden and handles diverse administrative duties with highly sensitive information, contributing to the facility’s efficiency and compliance.

Key tasks include greeting visitors, directing calls, drafting communications, maintaining legal action documents, and

Qualifications

• High school diploma or GED and two years of related administrative experience.
• Equivalent combination of education and experience acceptable.
• Experience using Microsoft Excel and Word preferred.

Responsibilities

• Assisting and welcoming all incoming visitors.
• Answering and directing incoming calls.
• Composing and communicating, both written and oral.
• Monitoring and maintaining documents associated with legal actions.
• Preparing and submitting monthly reports to the South Central Region Office.
• Assisting the Warden with responses to Offender communication.
• Working closely with department heads to meet the needs and mission of the facility.
• Multi-tasking in a high-volume office setting with interruptions.

Skills

Clerical skills

MS Excel

MS Word

Education

High school diploma or GED

Job description

Agency

Adult Correction

Division

COO - OPS - Institutions Operations

Job Classification Title

Administrative Specialist I (S)

Position Number

60064966

Grade

NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

Reporting to the Warden, this position is responsible for independently performing various administrative functions and managing highly sensitive and confidential information. Job responsibilities include; but are not limited to, the following:

• Assisting and welcoming all incoming visitors
• Answering and directing incoming calls.
• Composing and communicating, both written and oral.
• Monitoring and maintaining documents associated with legal actions.
• Preparing and submitting monthly reports to the South Central Region Office.
• Assisting the Warden with responses to Offender communication.
• Working closely with department heads to meet the needs and mission of the facility.
• Multi-tasking and working with many interruptions in high-volume office setting with the ability to assist staff at all times.

Knowledge Skills and Abilities/Management Preferences

Salary Range: $39,244 - $68,679

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Experience using clerical and/or secretarial skills
• Experience using Microsoft Excel
• Experience using Microsoft Word

This is a full-time position (40 hours per week) with State Benefits.

State Benefits Information

The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

Note to Current State Employees

The salary grade for this position is NC08. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase May result.

About the Division of Institutions

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

About Harnett Correctional Institution

Harnett Correctional Institution is located in Lillington, North Carolina and houses up to 988 male offenders in a medium custody facility.

Supplemental Application Information

The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Education Equivalency Verification

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans' and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD-256 or NGB-22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience

Or

An equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.