Administrative Associate II - Central Region Office

Adult Correction; North Carolina; On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

NCFlex Supplemental Benefits

Paid Vacation, Sick, and Community服务

Paid Parental Leave

Job summary

Adult Correction seeks an Administrative Associate II (S) in the Central Region Office, Raleigh, NC. You will support hiring processes for 14 institutions, manage Workday tasks, and maintain confidential personnel records with accuracy and discretion.

This full-time role runs Monday–Friday, 40 hours, with standard 8am–5pm hours and potential after-hours support to meet business needs. Travel within the Central Region may be required.

Qualifications

• Documented working knowledge of Workday.
• Documented working knowledge of word processing and/or spreadsheet programs.

Responsibilities

• Process packages and schedule interviews for candidates in the Central Region.
• Assist with hiring for 14 institutions in the Central Region.
• Move candidates in Workday and handle I-9 documentation and related needs.
• Create and update Excel spreadsheets, track hiring packages, and manage files.

Skills

Workday knowledge

Word processing

Spreadsheet knowledge

Tools

MS Excel

Workday

Job description

Agency

Adult Correction

Division

COO - OPS - Institutions Operations

Job Classification Title

Administrative Associate II (S)

Position Number 60063572

Grade NC02

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

This position is located at the Central Region Office in Raleigh, NC and will report to and provide support to the Administrative Officer I, as well as the Business Officer II. Job responsibilities of this position include, but are not limited to, the following:

• Processing packages and scheduling interviews for applicable candidates being considered for positions within the Central Region.
• Assisting with the hiring process for all positions for 14 Institutions in the Central Region.
• Moving candidates in Workday, submitting I-9 documentation and assisting Region Institutions with Workday needs.
• Creating and updating Excel spreadsheets, tracking the hiring packages, filing all related work, answering the multi-line telephone system as a back-up to the receptionist, and making photocopies.
• Serving to assist in personnel roles and performing other duties as assigned by management staff.
• Maintaining files/records effectively and according to DAC policy to allow quick, easy access and retrieval of information requested.
• Composing memos/letters, proofreading documents inputting and comprehending computer-generated data and reviewing completed tasks.
• Meeting daily/monthly deadlines, maintaining confidentiality, working well independently and in a fast-paced environment.
• Providing back up for the receptionist and other duties as assigned.
• Displaying good communication skills, organizational skills, and the ability to multi-task.
• Must be able to travel within the Central Region as needed.

Knowledge Skills and Abilities/Management Preferences

Candidates now meet the minimum qualifications of a position if they meet the Minimum Education and Experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/Management Preferences are not required but applicants who possess the following skills are preferred:

• Documented working knowledge of Workday system.
• Documented working knowledge of word processing and/or spreadsheet programs.

Compensation and Benefits

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Salary Range : $31,200 - $51,249

This posting will close at 11:59 p.m. the night BEFORE the end date listed above.

This is a full-time position (40 hours per week) with established working hours of Monday-Friday, 8am-5pm and may require working beyond normal work schedule to meet business needs.

About Central Region Office

Central Region Office (CRO) is 1 of 4 regional offices in the state of NC. Each regional office is charged with providing direction, guidance and support to the prisons in its domain. The CRO maintains 14 correctional facilities spanning over several counties of the state.