Administrative Associate II - Central Region Office

North-Carolina-Department-of-Correction; North Carolina; On-site; USD 31,000 - 51,000; Full time

Job summary

The North Carolina Department of Adult Correction is seeking an Administrative Associate II to support the Central Region Office in Raleigh. You will process hiring packages, schedule interviews, and assist with the hiring process across 14 institutions while handling Workday duties and I-9 documentation.

Proficiency in Word processing and Excel, and strong organizational skills are essential. This full-time role requires multitasking, confidentiality, and occasional travel within the Central

Qualifications

• High School diploma or GED with one year of administrative experience.
• Experience with Workday and HR processes preferred.
• Proficiency in Microsoft Excel and basic office equipment.

Responsibilities

• Process hiring packages and schedule interviews for Central Region positions.
• Assist with hiring for 14 Institutions in the Central Region.
• Move candidates in Workday, submit I-9 documentation and assist Region Institutions with Workday needs.
• Create and update Excel spreadsheets, track hiring packages, file related documents.
• Answer multi-line telephone system as a back-up to the receptionist and make photocopies.
• Maintain files/records per policy for quick access and retrieval.
• Compose memos/letters, proofreading documents and data input.
• Meet daily/monthly deadlines while maintaining confidentiality in a fast-paced environment.
• Provide receptionist backup and other duties as assigned.
• Demonstrate good communication and organizational skills; able to multi-task.
• Travel within the Central Region as needed.

Skills

Workday

Word processing

Spreadsheets

Scheduling interviews

Administrative support

Education

High School / GED

Tools

Excel

Job description

AgencyAdult CorrectionDivisionCOO - OPS - Institutions OperationsJob Classification TitleAdministrative Associate II (S)Position Number60063572GradeNC02About UsThe NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!Description of WorkThis position is located at the Central Region Office in Raleigh, NC and will report to and provide support to the Administrative Officer I, as well as the Business Officer II. Job responsibilities of this position include, but are not limited to, the following:1. Processing packages and scheduling interviews for applicable candidates being considered for positions within the Central Region.2. Assisting with the hiring process for all positions for 14 Institutions in the Central Region.3. Moving candidates in Workday, submitting I-9 documentation and assisting Region Institutions with Workday needs.4. Creating and updating Excel spreadsheets, tracking the hiring packages, filing all related work, answering the multi-line telephone system as a back-up to the receptionist, and making photocopies.5. Serving to assist in personnel roles and performing other duties as assigned by management staff.6. Maintaining files/records effectively and according to DAC policy to allow quick, easy access and retrieval of information requested.7. Composing memos/letters, proofreading documents inputting and comprehending computer-generated data and reviewing completed tasks.8. Meeting daily/monthly deadlines, maintaining confidentiality, working well independently and in a fast-paced environment.9. Providing back up for the receptionist and other duties as assigned.10. Displaying good communication skills, organizational skills, and the ability to multi-task.11. Must be able to travel within the Central Region as needed.Knowledge Skills and Abilities/Management PreferencesCandidates now meet the minimum qualifications of a position if they meet the Minimum Education and Experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/Management Preferences are not required but applicants who possess the following skills are preferred:Documented working knowledge of Workday system.Documented working knowledge of word processing and/or spreadsheet programs.Compensation and BenefitsThe State of North Carolina offers a comprehensive benefits package including:Health Insurance optionsRetirement PlansNCFlex Supplemental BenefitsPaid Vacation, Sick, and Community Service LeavePaid Parental LeaveSalary Range : $31,200 - $51,249This posting will close at 11:59 p.m. the night BEFORE the end date listed above .This is a full-time position (40 hours per week) with established working hours of Monday-Friday, 8am-5pm and may require working beyond normal work schedule to meet business needs.About Central Region OfficeCentral Region Office (CRO) is 1 of 4 regional offices in the state of NC. Each regional office is charged with providing direction, guidance and support to the prisons in its domain. The CRO maintains 14 correctional facilities spanning over several counties of the state.Supplemental Application InformationApplication ProcessNCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include :Complete education history (including high school)Full work experience detailsCertificates and licenses, if applicableEducation must be from appropriately accredited institutions.Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.Applicants may be subject to a criminal background check and drug screen.If multiple applications are submitted, only the most recent application received before the closing date will be considered .Criminal Justice Certified PositionsIf applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification . ALL applicants must:Meet Criminal Justice Standards requirements (12 NCAC 09G .0302)Pass a criminal background checkProduce a negative drug screening resultSuccessfully complete medical and psychological evaluationsPossess a valid driver’s licenseEducation Equivalency VerificationThe State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members .Veterans’ and National Guard PreferenceApplicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.Applicants seeking National Guard Preference must attach an NGB-23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD-256 or NGB-22, along with the state application.PREA RequirementThe NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the \"National Standards to Prevent, Detect, and Respond to Prison Rape.\" Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion ProhibitionsADA AccommodationsConsistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.Contact InformationIf there are any questions about this posting other than your application status , please contact Celeste Robinson at [e-mail] or by phone at 919-582-6116. (Email is preferred and more efficient.)Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High School or General Educational Development (GED) diploma AND one year of administrative experience ; or an equivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Celeste Renee RobinsonEmail:[e-mail]