Administrative Associate, Dean’s Office — Law School

utaustin; Utah; On-site; USD 50,000 - 65,000; Full time

Job summary

The University of Texas at Austin School of Law seeks an Administrative Associate for the Dean's Office to provide high-level administrative support to the Dean and executive staff, manage correspondence, scheduling, and logistics.

The role requires strong Microsoft Office skills, excellent written and verbal communication, superb organizational abilities, discretion with confidential information, and the ability to work independently and with teams. On-campus, 40 hours weekly at UT Main Campus.

Qualifications

• High school diploma or GED with at least five years of clerical experience or a bachelor's degree with at least 1 year of experience.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn new software systems.
• Excellent written and verbal communication skills.
• Strong organizational skills with ability to manage multiple priorities, meet deadlines, and adapt to changing needs.
• Demonstrated attention to detail and accuracy in completing work.
• Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
• Strong customer service and interpersonal skills with the ability to interact professionally with faculty, staff, students, alumni, and external constituents.
• Ability to work independently while also collaborating effectively as part of a team.
• Demonstrated promptness, professionalism, and dependability.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Act as initial contact person in the Dean's Office by opening and closing the office suite each day, greeting guests, answering questions, and directing incoming calls, messages, and emails.
• Manage pick-up, delivery, routing, and logging of incoming and outgoing mail for the dean and dean's office staff.
• Manage office inventory and ordering of supplies.
• Prepare correspondence and other documents, scan or photocopy materials, assist with filing of materials and maintaining file system (both physical and electronic).
• Maintain compliance with University records retention policy.
• Assist with parking validation and quiet room usage.
• Report building maintenance and security issues to facilities team.
• Assist with VIP guests of the dean's office.
• Process travel expenses and reimbursements as needed.
• Serve as backup to the Executive Assistant to the Dean.
• Assist with the dean's schedule by identifying, prioritizing, and directing actions necessary to optimize the dean's time and act on time-sensitive needs.
• Schedule appointments, events, and meetings.
• Assist with and executive meeting and event planning as assigned by the dean, executive assistant to the dean, and other dean's office executives.
• Direct workflow by prioritizing upcoming projects and planning ahead to meet deadlines.
• Contribute to or manage special projects as needed by the dean and dean's office staff.
• Other related responsibilities and functions as assigned.

Skills

Microsoft Office Suite

Written and Verbal Communication

Organization Skills

Attention to Detail

Confidentiality

Customer Service

Independent and Team Work

Education

High school diploma or GED with clerical experience

Bachelor's degree with 1 year experience

Job description

The University of Texas at Austin School of Law seeks an Administrative Associate for the Dean's Office to provide high-level administrative support to the Dean and executive staff, manage correspondence, scheduling, and logistics.

The role requires strong Microsoft Office skills, excellent written and verbal communication, superb organizational abilities, discretion with confidential information, and the ability to work independently and with teams. On-campus, 40 hours weekly at UT Main Campus.