Administrative Associate Coord

Maricopa Community College district; Scottsdale (AZ); On-site; USD 31,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Flexible work schedules

Tuition reimbursement for employees

Job summary

Maricopa County Community College District (MCCCD) is seeking a full-time Administrative Associate Coordinator at Scottsdale Community College. The role supports the Sr. AVP/CIO with procurement, project coordination, and executive-level office tasks, liaising across departments.

The position emphasizes advanced administrative support, calendar management for the CIO, data gathering, and coordination of ITS projects. Office coordination and collaboration are key aspects of the job.

Qualifications

• Associate's Degree and three years of administrative office support experience.
• Equivalent combination of education and/or experience sufficient to perform essential duties.
• Proficient with Microsoft Office and online collaboration tools (Google Docs, Gmail).
• Experience supporting an executive level staff and coordinating office activities.

Responsibilities

• Prepares purchase requisitions in the College Financial Management System (FMS) and monitors purchases, invoicing and inventory.
• Schedules and coordinates meetings, takes notes, maintains CIO calendar, and liaises with internal/external stakeholders.
• Answers calls and greets visitors, responds to inquiries, and directs requests as needed.
• Maintains files and formats complex documents, presentations, and reports; performs other related duties.

Skills

Office coordination

Administrative support

Executive support

Communication

Education

Associate's Degree

Equivalent education/experience

Tools

Microsoft Office

Google Docs / G Suite

Job description

Administrative Associate Coord

Job ID: 323529

Location: Scottsdale Community College

Full/Part Time: Full Time

Regular/Temporary: Regular

Salary Range

$22.28 - $28.96/hourly, DOE

Grade

112

Work Schedule

Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision-creating excellence in education for a better world.

We focus on people-not profits.
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Campus Statement

Scottsdale Community College (SCC) is proud to be the only two-year public higher education institution located on Native American land. As one of the 10 Maricopa Community Colleges, SCC currently serves more than 7,000 full and part-time students each semester from its surrounding communities, including the cities of Scottsdale, Fountain Hills, Phoenix, and the Salt River Pima - Maricopa Indian Community.

We are seeking dedicated and collaborative staff and faculty who are passionate about teaching, learning, and fostering student success. We welcome individuals who are eager to contribute their ideas and expertise to help guide the ongoing development of SCC's priorities and strategic initiatives.

At SCC we are proud of our reputation as an innovative college that is focused on student success. Come join us in our desire to improve the quality of life in our communities by providing challenging, supportive, and engaging learning experiences.

SCC Wins the 2022 Sterling Award

MCCCD Fast Facts

SCC Healthy AZ Platinum Award Recipient- 2025

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD:

Affordable and Comprehensive Benefits Package:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs:

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program and Support Groups
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

Scottsdale Community College (SCC) is seeking a full-time Administrative Associate Coordinator. This position will provide administrative and/or office support for the Sr. Associate Vice President/CIO position for moderately complex and varied work assignments, which includes support for procurement/purchasing, coordinating and assisting with projects/activities for the ITS department, and functions related to the work of the CIO. This position provides advanced administrative office support and executive support within the office of the CIO. This position also maintains liaison with other administrators, employees, groups, and organizations.

Essential Functions

40%- Prepares purchase requisitions using College Financial Management System (FMS), monitors departmental purchases and invoicing, purchase and issuance of office supplies, monitors inventory, reporting and database updates. Assists in monitoring and tracking budgets, software renewal, purchase orders and expenditures.

40%-Schedules, prioritizes, coordinates and performs administrative office support activities related to meetings, events or office services in support of the Chief Information Officer. Attends meetings, takes notes and follows up on commitments. Creates, edits, and proofreads documents. Maintains CIO's and ITS department calendar. Act as primary point of contact and liaison for the CIO/ITS department for external and internal stakeholders. Gathers metrics and compiles data for charts, summaries, or correspondence. Assists with research, gathers information and provides coordination and administrative support for ITS projects or services.

10%- Answers ITS/CIO phone calls, greets visitors, and provides information. Receives and responds to inquiries and information requests, resolves issues, &/or directs requests to appropriate resources. Answers correspondence concerning routine administrative matters. Communicates with internal and external customers as needed.

10% - Oversees the maintenance of files, records, database information, and documentation related to the assigned area and according to established procedures. Designs and formats complex documents, presentations, reports, and/or other communication materials. Performs other related duties as assigned.

Minimum Qualifications

Associate's Degree from a regionally accredited institution and three years of administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.

OR

An equivalent combination of education and/or experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

1. Three (3) years or more of full-time experience as an executive assistant/secretary or administrative assistant/coordinator supporting an executive.
2. Two (2) years or more of experience in maintaining complex, accurate, and/or confidential records (electronic and physical), monitoring budgets, preparing requisitions, invoicing, and maintaining financial records.
3. Experience with computer software such as Microsoft Office and online collaboration tools/email (i.e., Google Docs, Gmail), and the general use of a computer.
4. Experience collaborating and interacting with both internal and external partners in various work environments.
5. Experience actively collaborating/supporting a team.
6. Knowledge of standard office practices, procedures, and equipment.
7. Effective written communication, composing standard office communications such as email, letters, and reports. (See Special Notes on "How to Apply", based on cover letter)
8. One year of full-time, relevant MCCCD experience within the previous two years

Special Working Conditions

Travel to campus during the interview/selection process will be at the candidate's own expense.

Will be required to travel to other MCCCD locations.

May be required to work evenings and weekends.

May require prolonged periods of sitting and viewing a computer screen.

May be required to lift or carry up to 25 lbs.

This position requires a physical presence on campus with possible partial remote work depending on business needs to best serve the students, department, and college.

At this time, Scottsdale Community College does not provide Visa Sponsorship.

Posting Close Date

Apply on or before November 30, 2026, to be considered.

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.