Administrative Associate, Center for Disability & Flourishing

Baylor University; Waco (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Tuition remission

Paid time off

Retirement contributions

Job summary

Baylor University seeks an Administrative Associate for the Baylor Center for Disability and Flourishing to provide essential administrative and office operations support, ensuring a smooth and welcoming environment for staff and visitors in Waco. Reporting to the Director of Operations, you will handle front-office coordination, calendars, purchasing, travel, and internal communications.

Minimum qualifications include a bachelor’s degree and two years of related work experience; three years

Qualifications

• Bachelor's degree and two years of relevant work experience are required.
• Three years of relevant work experience are preferred.

Responsibilities

• Serve as the primary administrative contact for the Center’s office, welcoming visitors, responding to inquiries, and coordinating general office operations.
• Maintain office organization, shared calendars, and scheduling systems to support staff and program activities.
• Assist with purchasing requests, reimbursements, and expense documentation in accordance with university policies.
• Maintain administrative records and documentation related to purchasing, contracts, and operational activities.
• Coordinate logistical arrangements for selected Center events, meetings, and gatherings including scheduling, space reservations, materials preparation, and hospitality.
• Assist with travel arrangements and documentation for Center staff and visiting partners.
• Assist with preparation and distribution of internal communications, meeting agendas, and materials.
• Help maintain shared documents, files, and communication systems to support collaboration across the Center.
• Provide administrative assistance for projects, programs, and research initiatives as needed.
• Support coordination with campus offices and external partners to ensure compliance with university procedures.
• Perform all other duties as assigned to support Baylor’s mission.
• Ability to comply with university policies.
• Maintain regular and punctual attendance.

Skills

Administrative Skills

Project Management

Relationship Building

Adaptability

Process Improvement

Education

Bachelor's degree

2 years experience

3 years preferred

Job description

Baylor University seeks an Administrative Associate for the Baylor Center for Disability and Flourishing to provide essential administrative and office operations support, ensuring a smooth and welcoming environment for staff and visitors in Waco. Reporting to the Director of Operations, you will handle front-office coordination, calendars, purchasing, travel, and internal communications.

Minimum qualifications include a bachelor’s degree and two years of related work experience; three years