Assistant to the Associate Deans

Baylor University; Seymour (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

Baylor University’s Honors College seeks an Assistant to the three associate deans to handle daily administrative operations including inquiries, scheduling, communications with faculty and staff, report preparation, and meeting and event support. This role also serves as front desk for the Dean's suite, supporting that role.

Requires a High School Diploma, three years of relevant work experience, and active Christian faith; Associates degree preferred; eligibility to work in the United States

Qualifications

• High School Diploma
• Three years of relevant work experience
• Active Christian faith
• Associates degree preferred
• Authorized to work in the United States on a full-time basis

Responsibilities

• Serve as first point of contact for visitors to dean's suite, welcome guests, address questions and provide cheerful direction. Perform wide range of office professional/clerical functions: computer, duplication, filing, receptionist, and other related duties as assigned. Answer phone, take messages, direct calls, answer questions when appropriate, schedule meetings. Interface with students, faculty, administration, prospective student and parents and visitors to support Baylor's mission. Assist faculty and staff with special projects as needed. Assist in scheduling meetings and events. Order food for various functions/coordinate delivery/payment of invoices. Maintain inventory of office supplies and initiate maintenance of office equipment as needed. Supervise 1-2 student workers
• Assisting Associate Dean for faculty with daily administrative operations such as handling departmental inquiries, scheduling, communicating with various faculty and staff, analyzing and preparing reports, and providing meeting and event supportall in relationship to faculty affairs. Duties specifically related to this associate dean include: assistance with annual faculty performance review, tenure and promotion processes; support development of faculty handbook (bylaws, procedures, etc.); assistance with travel plans and expense report documentation; support college's external grantmanship regarding research; support associate dean's public and university work, engagements and collaboration; support college's diversity, inclusion and belonging work.
• Assisting Associate Dean for undergraduate education with daily administrative operations such as handling departmental inquiries, scheduling, communicating with various faculty and staff, analyzing and preparing reports, and providing meeting and event supportall in relationship to Strategic Initiatives. Duties specifically related to this associate dean include assisting in developing new and emerging college initiatives and academic programs and projects, fostering university and community partnerships, and planning for meetings, collaborations, and events.
• Assisting Associate Dean for strategic Initiatives with daily administrative operations such as handling departmental inquiries, scheduling, communicating with various faculty and staff, analyzing and preparing reports, and providing meeting and event supportall in relationship to undergraduate studies. Duties specifically related to this associate dean include: monitoring and curating data associated with recruitment and scholarships; supporting review processes of college curriculum committee led by associate dean; facilitating associate dean's public and university work; and providing ad hoc assistance to the Director of Enrollment.Perform all other duties as assigned to support Baylor's missionAbility to comply with University policiesMaintain regular and punctual attendance

Education

High School Diploma

Associates degree preferred

Job description

What We Are Looking For

As Assistant to the three associate deans, you will be supporting the Honors College leadership with daily administrative operations such as handling departmental inquiries, scheduling, communicating with various faculty and staff, analyzing and preparing reports, and providing meeting and event support. You will also serve as front desk reception for the Honors College Dean's suite, with tasks and responsibilities supporting that role. A High School Diploma, three years of relevant work experience, and an active Christian faith are required. A Associates degree is preferred. Applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

• 25% of your time: Serve as first point of contact for visitors to dean's suite, welcome guests, address questions and provide cheerful direction. Perform wide range of office professional/clerical functions: computer, duplication, filing, receptionist, and other related duties as assigned. Answer phone, take messages, direct calls, answer questions when appropriate, schedule meetings. Interface with students, faculty, administration, prospective student and parents and visitors to support Baylor's mission. Assist faculty and staff with special projects as needed. Assist in scheduling meetings and events. Order food for various functions/coordinate delivery/payment of invoices. Maintain inventory of office supplies and initiate maintenance of office equipment as needed. Supervise 1-2 student workers
• 25% of your time: Assisting Associate Dean for faculty with daily administrative operations such as handling departmental inquiries, scheduling, communicating with various faculty and staff, analyzing and preparing reports, and providing meeting and event supportall in relationship to faculty affairs. Duties specifically related to this associate dean include: assistance with annual faculty performance review, tenure and promotion processes; support development of faculty handbook (bylaws, procedures, etc.); assistance with travel plans and expense report documentation; support college's external grantmanship regarding research; support associate dean's public and university work, engagements and collaboration; support associate dean's diversity, inclusion and belonging work.
• 25% of your time: Assisting Associate Dean for undergraduate education with daily administrative operations such as handling departmental inquiries, scheduling, communicating with various faculty and staff, analyzing and preparing reports, and providing meeting and event supportall in relationship to Strategic Initiatives. Duties specifically related to this associate dean include assisting in developing new and emerging college initiatives and academic programs and projects, fostering university and community partnerships, and planning for meetings, collaborations, and events.
• 25% of your time: Assisting Associate Dean for strategic Initiatives with daily administrative operations such as handling departmental inquiries, scheduling, communicating with various faculty and staff, analyzing and preparing reports, and providing meeting and event supportall in relationship to undergraduate studies. Duties specifically related to this associate dean include: monitoring and curating data associated with recruitment and scholarships; supporting review processes of college curriculum committee led by associate dean; facilitating associate dean's public and university work; and providing ad hoc assistance to the Director of Enrollment.Perform all other duties as assigned to support Baylor's missionAbility to comply with University policiesMaintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages. Explore & EngageLearn more about Baylor and our strategic vision, Illuminate. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is WacoBaylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas.

As an affirmative action/equal opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor's commitment to equal opportunity and respect of others does not undermine the validity and effect of the constitutional and statutory protections for its religious liberty, including, without limitation, the religious organization exemption under Title VII of the Civil Rights Act of 1964, the religious exemption to Title IX of the Education Amendments of 1972, and the Free Exercise Clause of the First Amendment to the United States Constitution, among others. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply.

EEO/M/F/Vets/Disabled Degree Level : High School