Administrative Associate, Baylor Center for Disability and Flourishing

Baylor University; Waco (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Tuition remission

Paid time off

Retirement contributions

Job summary

Baylor University seeks an Administrative Associate for the Baylor Center for Disability and Flourishing to provide essential administrative and office operations support, ensuring a smooth and welcoming environment for staff and visitors in Waco. Reporting to the Director of Operations, you will handle front-office coordination, calendars, purchasing, travel, and internal communications.

Minimum qualifications include a bachelor’s degree and two years of related work experience; three years

Qualifications

• Bachelor's degree and two years of relevant work experience are required.
• Three years of relevant work experience are preferred.

Responsibilities

• Serve as the primary administrative contact for the Center’s office, welcoming visitors, responding to inquiries, and coordinating general office operations.
• Maintain office organization, shared calendars, and scheduling systems to support staff and program activities.
• Assist with purchasing requests, reimbursements, and expense documentation in accordance with university policies.
• Maintain administrative records and documentation related to purchasing, contracts, and operational activities.
• Coordinate logistical arrangements for selected Center events, meetings, and gatherings including scheduling, space reservations, materials preparation, and hospitality.
• Assist with travel arrangements and documentation for Center staff and visiting partners.
• Assist with preparation and distribution of internal communications, meeting agendas, and materials.
• Help maintain shared documents, files, and communication systems to support collaboration across the Center.
• Provide administrative assistance for projects, programs, and research initiatives as needed.
• Support coordination with campus offices and external partners to ensure compliance with university procedures.
• Perform all other duties as assigned to support Baylor’s mission.
• Ability to comply with university policies.
• Maintain regular and punctual attendance.

Skills

Administrative Skills

Project Management

Relationship Building

Adaptability

Process Improvement

Education

Bachelor's degree

2 years experience

3 years preferred

Job description

A humblecollegefounded before Texas was a state,Baylornow stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.

Since 2011, Baylor has been named as one of the nation’s “Great Colleges to Work For”. Great Colleges to Work For® is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We Are Looking For

Baylor University is seeking an Administrative Associate in the Baylor Center for Disability and Flourishing. The Administrative Associate provides essential administrative and office operations support to ensure the smooth, welcoming, and efficient functioning of the Baylor Center for Disability and Flourishing. Reporting to the Director of Operations, this role manages front-office coordination, purchasing and records, event and travel logistics, internal communications, and daily administrative support for Center staff and selected projects.

A bachelor's degree and two years of relevant work experience are required. Three years of relevant work experience is preferred.

A combination of education and experience will be considered in lieu of one another.

Additional required skills include:

• Administrative Skills
• Project Management
• Relationship Building
• Adaptability
• Process Improvement

This position is currently funded through December 2028, with the expectation of continuation beyond that date, contingent on future funding.

All applicants must be currently authorized to work in the United States on a full-time basis.

About the Center

The Baylor Center for Disability and Flourishing advances research, training, outreach, and clinical services that promote the flourishing of people with disabilities, their families, and communities. Through a growing portfolio of projects, partnerships, clinics, and events, the Center is committed to helping schools, churches, and communities foster belonging and support the full participation of people with disabilities. Named as one of Baylor’s Bold Pursuits, the Center is positioning the university to become a leading voice for interdisciplinary research, training, and leadership in disability and flourishing.

What You Will Do

• Serve as the primary administrative contact for the Center’s office, welcoming visitors, responding to inquiries, and coordinating general office operations
• Maintain office organization, shared calendars, and scheduling systems to support staff and program activities
• Assist with purchasing requests, reimbursements, and expense documentation in accordance with university policies
• Maintain administrative records and documentation related to purchasing, contracts, and operational activities
• Coordinate logistical arrangements for selected Center events, meetings, and gatherings including scheduling, space reservations, materials preparation, and hospitality
• Assist with travel arrangements and documentation for Center staff and visiting partners
• Assist with preparation and distribution of internal communications, meeting agendas, and materials
• Help maintain shared documents, files, and communication systems to support collaboration across the Center
• Provide administrative assistance for projects, programs, and research initiatives as needed
• Support coordination with campus offices and external partners to ensure compliance with university procedures
• Perform all other duties as assigned to support Baylor’s mission
• Ability to comply with university policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go toBaylor Benefits & Advantages.

Explore & Engage

Learn more aboutBaylorand our strategic vision,Baylor in Deeds. Also, explore our great hometown ofWacoand the many opportunities toengage locally. If you are new to Central Texas,This is Waco!