Administrative Assistant — Warehouse & Ops (Onsite)

Frey Consulting Group; Louisville (KY); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Annual bonus

Full benefits package

Paid time off

Job summary

Essentra is hiring an Administrative Assistant to support the Warehouse Manager and warehouse team at our Louisville, KY facility. This onsite role coordinates office activities and provides clerical support to warehouse management and corporate staff.

The ideal candidate has 3+ years of related office experience, strong Microsoft Office skills (Outlook, Acrobat, Visio), and excellent written and verbal communication.

Qualifications

• 3+ years of related office administrative experience.
• High School diploma or GED.
• Superior attention to detail.
• Highly proficient in Microsoft Office Suite, Outlook, Adobe Acrobat, and some proficiency in Visio.
• Excellent verbal and written communication skills.
• Clear and professional telephone skills.
• Ability to consistently multi-task.
• Ability to handle and manage changing priorities.
• Strong organization and teamwork skills.

Responsibilities

• Coordinate office and warehouse activities to ensure efficiency and compliance with policies.
• Process and reconcile monthly company credit card expenses with proper documentation.
• Assist warehouse with freight invoice management.
• Create and convert purchase orders and purchase requisitions.
• Liaise with building landlord and all site vendors.
• Participate in the facilities Safety program.
• Solicit and provide ideas for waste elimination and continuous improvement.
• Support HR-related administrative tasks and answer basic employee questions.
• Maintain organized filing and document retention.
• Maintain employee access badge system and route packages as needed.

Skills

Administrative support

Communication skills

Multi-tasking

Attention to detail

Customer service orientation

Microsoft Office Suite

Outlook

Adobe Acrobat

Visio

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Outlook

Adobe Acrobat

Visio

Job description

Essentra is hiring an Administrative Assistant to support the Warehouse Manager and warehouse team at our Louisville, KY facility. This onsite role coordinates office activities and provides clerical support to warehouse management and corporate staff.

The ideal candidate has 3+ years of related office experience, strong Microsoft Office skills (Outlook, Acrobat, Visio), and excellent written and verbal communication.