Administrative Assistant, Veterinary Economics (Hybrid)

AzVMA; Schaumburg (IL); Hybrid; USD 55,000 - 62,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Tuition and professional reimbursement

Pet insurance

Hybrid work environment

Job summary

The American Veterinary Medical Association (AVMA) is seeking an Administrative Assistant for the Veterinary Economics division at our Schaumburg, IL headquarters. The role reports to the Division Director and provides comprehensive administrative support to the division and governance bodies.

Responsibilities include preparing materials, coordinating meetings, handling logistics, minutes, onboarding, record-keeping and special projects.

Qualifications

• BS/BA degree or equivalent work experience required.
• Minimum of five years of administrative office experience, association experience preferred.
• Strong organizational and project management skills and ability to handle a variety of responsibilities.
• Aptitude to work independently and as part of a team.
• Dependable, flexible and adaptable.
• Self-starter and able to work in a remote team setting.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficient office computer skills and working knowledge of project management tools.
• Strong attention to detail and confidential information.
• Ability to work outside normal business hours, and travel on behalf of the AVMA, as needed. Less than 10% travel is required.

Responsibilities

• Prepare agenda materials for meetings and governance entities.
• Coordinate and schedule internal and external meetings, including housing, travel and meals.
• Collate reports and prepare minutes and correspondence.
• Onboard entity members and maintain entity records.
• Support the AVMA Business and Economics Program planning and execution.
• Other general administrative tasks and special projects as assigned.

Skills

Organizational skills

Project management

Communication skills

Independence

Team collaboration

Attention to detail

Education

BS/BA degree or equivalent

Job description

The American Veterinary Medical Association (AVMA) is seeking an Administrative Assistant for the Veterinary Economics division at our Schaumburg, IL headquarters. The role reports to the Division Director and provides comprehensive administrative support to the division and governance bodies.

Responsibilities include preparing materials, coordinating meetings, handling logistics, minutes, onboarding, record-keeping and special projects.