Exhibits & Meetings Coordinator

Avma; Schaumburg Township (IL); Híbrido; USD 55.000 - 62.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Dental insurance

Vision insurance

Life insurance

AD&D

Short-term disability

Long-term disability insurance

FSA/HSA plans

401(k) plan

Paid holidays

Descripción de la vacante

The American Veterinary Medical Association (AVMA) seeks an Exhibits & Meetings Coordinator to join the Convention & Meeting Planning team in Schaumburg, Illinois. You will support exhibits and internal meeting management, coordinate logistics and scheduling for AVMA meetings, and provide onsite support during the AVMA Convention and VLC.

Up to 10% travel. Required: a BS/BA or equivalent, 5+ years in admin or meeting planning, strong communication, and excellent organizational skills.

Formación

• BS/BA Degree or equivalent experience.
• Minimum of 5 years of related administrative or meeting planning experience.
• Excellent verbal and written communication skills.
• Highly organized with strong attention to detail and project management ability.
• Professional appearance and proactive, collaborative team member.
• Ability to travel up to 10% and work outside normal hours as needed.
• Familiarity with not-for-profit associations preferred.

Responsabilidades

• Support exhibits and internal meeting management for the Convention & Meeting Planning Division.
• Assist with exhibit management, logistics and scheduling for meetings at AVMA offices.
• Provide onsite support during the AVMA Convention and VLC.
• Collaborate with division team to plan events and ensure smooth execution.

Conocimientos

Communication

Project management

Organizational skills

Team collaboration

Analytical thinking

Independence

Educación

BS/BA Degree or equivalent experience

Herramientas

MS Excel

Windows applications

Databases

Descripción del empleo

Exhibits & Meetings Coordinator

The American Veterinary Medical Association (AVMA), the national nonprofit association established in 1863 representing 111,000+ veterinarians working in private & corporate practice, government, industry, academia, & uniformed services, is seeking an Exhibits & Meetings Coordinator to join our Convention & Meeting Planning team, located at our Headquarters office in Schaumburg, Illinois - a northwest suburb of Chicago. AVMA’s mission is to lead the profession by advocating for its members & advancing the science & practice of veterinary medicine to improve animal & human health.

Reporting to the Assistant Director of Convention Sponsorship & Exhibits, the Exhibits & Meetings Coordinator provides support for exhibits & internal meeting management for the Convention & Meeting Planning Division. They will assist with exhibit management & support, logistics & scheduling for meetings held at AVMA offices, as well as onsite support during the AVMA Convention & Veterinary Leadership Conference (VLC). Up to 10% travel.

To be successful in this role you must be highly collaborative & passionate about AVMA’s mission. Additional qualifications include:

• BS/BA Degree or equivalent experience.
• Minimum of 5 years of related administrative or meeting planning experience, not-for-profit association experience preferred.
• Must have excellent verbal & written communication skills & be capable of delivering clear messages through verbal, written, & listening skills.
• Must be highly organized with strong attention to detail, as well as excellent project management, planning, & organizational skills.
• Professional attitude & appearance.
• Must be able to work as a proactive, collaborative member of the Division team to plan events
• Must be analytical & a problem solver.
• Must be proficient in Windows applications, spread sheets, databases & have aptitude to learn new programs.
• Able to work independently with limited instruction & exercise sound judgment within defined parameters.
• Must be able to travel on behalf of the association as needed.
• Must be able to work outside of normal business hours as needed.

The AVMA offers a supportive & flexible hybrid work environment & excellent benefits including heath, dental, vision, life, AD&D, short-term disability, & long-term disability insurance; FSA & HSA plans; 401(k) Plan; generous vacation & sick time; 11 Paid Holidays; Floating Holiday, Paid Parental Leave, an Employee Assistance Program, tuition & professional certification reimbursement, Compensatory Time Off, casual dress, 37.5 hour workweek, Association Forum/ASAE membership, & veterinary pet insurance.

A reasonable estimate of the current base pay range for this position is $55,000 - $62,000. Compensation decisions take into account a wide range of factors, including but not limited to relevant experience, skills, certifications, geographic location, business needs, & organizational policies. In addition to these factors, we believe in the importance of pay equity & consider internal equity of our current team members as a part of any final offer.

About the AVMA:

Located in Schaumburg, Illinois, with an office in Washington, D.C., the AVMA is structured to work for its members, & acts as a collective voice for its membership & for the profession. The AVMA provides many benefits to its members, including information resources, state & federal advocacy, opportunities to address issues affecting policies that govern the profession & practice of veterinary medicine, continuing education opportunities, quality publications, & discounts on personal & professional products, programs & services. The work of the AVMA is carried out by a dedicated staff of over 170. The organization is governed by an 18-member Board of Directors & has a $50M+ annual operating budget. Visit www.avma.org/AVMAcareers!

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