Administrative Assistant

AzVMA; Schaumburg (IL); Hybrid; USD 55,000 - 62,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Tuition and professional reimbursement

Pet insurance

Hybrid work environment

Job summary

The American Veterinary Medical Association (AVMA) is seeking an Administrative Assistant for the Veterinary Economics division at our Schaumburg, IL headquarters. The role reports to the Division Director and provides comprehensive administrative support to the division and governance bodies.

Responsibilities include preparing materials, coordinating meetings, handling logistics, minutes, onboarding, record-keeping and special projects.

Qualifications

• BS/BA degree or equivalent work experience required.
• Minimum of five years of administrative office experience, association experience preferred.
• Strong organizational and project management skills and ability to handle a variety of responsibilities.
• Aptitude to work independently and as part of a team.
• Dependable, flexible and adaptable.
• Self-starter and able to work in a remote team setting.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficient office computer skills and working knowledge of project management tools.
• Strong attention to detail and confidential information.
• Ability to work outside normal business hours, and travel on behalf of the AVMA, as needed. Less than 10% travel is required.

Responsibilities

• Prepare agenda materials for meetings and governance entities.
• Coordinate and schedule internal and external meetings, including housing, travel and meals.
• Collate reports and prepare minutes and correspondence.
• Onboard entity members and maintain entity records.
• Support the AVMA Business and Economics Program planning and execution.
• Other general administrative tasks and special projects as assigned.

Skills

Organizational skills

Project management

Communication skills

Independence

Team collaboration

Attention to detail

Education

BS/BA degree or equivalent

Job description

The American Veterinary Medical Association (AVMA), the national not-for-profit association established in 1863 that represents over 111,000 veterinarians working in private and corporate practice, government, industry, academia and uniformed services, is seeking an Administrative Assistant to join our Veterinary Economics division, located at our Headquarters office in Schaumburg, Illinois – a northwest suburb of Chicago.

The Administrative Assistant will report to the Division Director and will provide administrative support to the Division Director, divisional staff, and staff support to governance entities. The position will prepare agenda materials; coordinate and schedule internal and external meetings, including logistical support for housing, travel, and food; collate reports; prepare minutes and correspondence; onboard entity members; maintain entity records; and perform other general administrative tasks and special projects, as assigned. The Administrative Assistant will also coordinate the planning and execution of the AVMA Business and Economics Program.

To be successful in this role you must be passionate about AVMA’s mission, commitment to belonging and engagement and customer-service oriented. Additional qualifications include:

• BS/BA degree or equivalent work experience required.
• Minimum of five years of administrative office experience, association experience preferred.
• Strong organizational and project management skills and ability to handle a variety of responsibilities.
• Aptitude to work independently and as part of a team.
• Dependable, flexible and adaptable.
• Self-starter and able to work in a remote team setting.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficient office computer skills and working knowledge of project management tools.
• Strong attention to detail and confidential information.
• Ability to work outside normal business hours, and travel on behalf of the AVMA, as needed. Less than 10% travel is required.

The AVMA offers a supportive and flexible, hybrid work environment, with 37.5-hour workweeks, along with a robust benefit package. Benefits include health insurance (medical, dental, vision, life, AD&D, short-term and long-term disability); HSA, FSA and commuter plans; 401(k); generous paid time-off – vacation, sick, paid holidays (11) and floating holidays; paid parental leave; tuition and professional certification reimbursement; pet insurance; employee assistance program; and much more!

A reasonable estimate of the current base pay range for this position is $55,000 - $62,000. Compensation decisions consider a wide range of factors, including but not limited to relevant experience, skills, certifications, geographic location, business needs and organizational policies. Additionally, we believe in the importance of pay equity and consider the internal equity of our current team members as a part of any final offer.

Deadline for applications is 11/26/2026.