Administrative Assistant – Hybrid (Veterinary Economics)

American Veterinary Medical Association; Schaumburg (IL); Hybrid; USD 55,000 - 62,000; Full time

Benefits offered by this job

Hybrid work environment

Health insurance (medical, dental, etc

Tuition and certification reimburse

Paid time off

Job summary

The American Veterinary Medical Association (AVMA) is seeking an Administrative Assistant to join the Veterinary Economics division at our Schaumburg, IL headquarters. You will support the Division Director and staff, prepare materials, coordinate internal and external meetings, and manage travel logistics.

This role requires a BS/BA, at least five years of administrative experience, strong organizational skills, and the ability to work in a hybrid, remote-friendly team.

Qualifications

• BS/BA degree or equivalent work experience required.
• Minimum of five years of administrative office experience, association experience preferred.
• Strong organizational and project management skills and ability to handle a variety of responsibilities.
• Aptitude to work independently and as part of a team.
• Dependable, flexible and adaptable.
• Self-starter and able to work in a remote team setting.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficient office computer skills and working knowledge of project management tools.
• Strong attention to detail and confidential information.
• Ability to work outside normal business hours, and travel on behalf of the AVMA, as needed. Less than 10% travel is required.

Responsibilities

• Provide administrative support to the Division Director and divisional staff.
• Coordinate and schedule internal and external meetings, including housing, travel, and food arrangements.
• Prepare agenda materials, minutes and correspondence.
• Onboard entity members and maintain entity records.
• Coordinate planning and execution of the AVMA Business and Economics Program.
• Handle general administrative tasks and special projects as assigned.

Skills

Organizational skills

Project management

Communication skills

MS Office/IT skills

Teamwork

Remote work

Time flexibility

Travel readiness

Education

BS/BA degree or equivalent work experience

Tools

Project management tools

Job description

The American Veterinary Medical Association (AVMA) is seeking an Administrative Assistant to join the Veterinary Economics division at our Schaumburg, IL headquarters. You will support the Division Director and staff, prepare materials, coordinate internal and external meetings, and manage travel logistics.

This role requires a BS/BA, at least five years of administrative experience, strong organizational skills, and the ability to work in a hybrid, remote-friendly team.