Administrative Assistant, US Equity Execution (Capital Markets)

Software Guidance & Assistance, Inc. (SGA, Inc.); New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Software Guidance & Assistance, Inc. (SGA) invites applications for an Ad ministrative Assistant, US Equity Execution (Capital Markets) on a Right To Hire basis in lower Manhattan, NY. Onsite schedule 5x weekly, supporting front-office personnel on complex calendars and travel.

Responsibilities include managing calendars, booking travel, preparing expense reports, editing PowerPoint decks, and handling invoices and events with confidentiality and detail.

Qualifications

• 1+ years of experience as Administrative Assistant or similar role.
• Proficient in Word, Excel, PowerPoint, and Outlook.
• Experience managing calendars for multiple stakeholders.
• 1+ years of experience processing and tracking expenses.
• Strong organizational and time management skills.

Responsibilities

• Provide administrative support to the US Equity Execution team in a fast-paced trading floor environment.
• Manage calendars and coordinate meetings for team members and stakeholders.
• Arrange domestic and international travel for up to 25 employees.
• Prepare, submit, and track expense reports.
• Coordinate internal and external events, including scheduling, logistics, and vendor management.
• Manage conference room availability and meeting room bookings.
• Edit and format PowerPoint presentations, marketing materials, and other business-related documents.
• Assist with general office administration and ad hoc projects as required.
• Maintain a high level of professionalism, confidentiality, and attention to detail while supporting front-office personnel.

Skills

Microsoft Office

Calendar management

Travel coordination

Expense processing

Attention to detail

Communication

Independent work

Tools

PowerPoint

Concur

Job description

Software Guidance & Assistance, Inc., (SGA), is searching for an Ad ministrative Assistant, US Equity Execution (Capital Markets) for a RIGHT TO HIRE assignment with one of our premier Financial Services clients in lower Manhattan, NY. Onsite schedule 5x weekly.

Responsibilities

• Provide administrative support to the US Equity Execution team in a fast-paced trading floor environment.
• Manage complex calendars and coordinate meetings for team members and stakeholders.
• Arrange and book domestic and international travel for up to 25 employees.
• Prepare, submit, and track expense reports in accordance with company policies.
• Coordinate internal and external events, including scheduling, logistics, and vendor management.
• Manage conference room availability and meeting room bookings.
• Organize, process, and maintain invoices, bills, and supporting documentation.
• Edit and format PowerPoint presentations, marketing materials, and other business-related documents.
• Assist with general office administration and ad hoc projects as required.
• Maintain a high level of professionalism, confidentiality, and attention to detail while supporting front-office personnel.

Required Skills

• 1+ years of experience in an Administrative Assistant or similar administrative support role.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience managing calendars and scheduling meetings for multiple stakeholders.
• 1+ years of experience processing and tracking expenses.
• Excellent organizational, time management, and multitasking skills.
• Strong attention to detail and ability to deliver accurate work in a fast-paced environment.
• Ability to work independently and effectively prioritize competing responsibilities.
• Strong verbal and written communication skills.

Preferred Skills

• Financial Industry experience
• Experience in creating Power Point decks
• Experience with Concure

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.