Front-Office Administrative Assistant – Equity Execution

Software Guidance & Assistance, Inc. (SGA, Inc.); New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Software Guidance & Assistance, Inc. (SGA) invites applications for an Ad ministrative Assistant, US Equity Execution (Capital Markets) on a Right To Hire basis in lower Manhattan, NY. Onsite schedule 5x weekly, supporting front-office personnel on complex calendars and travel.

Responsibilities include managing calendars, booking travel, preparing expense reports, editing PowerPoint decks, and handling invoices and events with confidentiality and detail.

Qualifications

• 1+ years of experience as Administrative Assistant or similar role.
• Proficient in Word, Excel, PowerPoint, and Outlook.
• Experience managing calendars for multiple stakeholders.
• 1+ years of experience processing and tracking expenses.
• Strong organizational and time management skills.

Responsibilities

• Provide administrative support to the US Equity Execution team in a fast-paced trading floor environment.
• Manage calendars and coordinate meetings for team members and stakeholders.
• Arrange domestic and international travel for up to 25 employees.
• Prepare, submit, and track expense reports.
• Coordinate internal and external events, including scheduling, logistics, and vendor management.
• Manage conference room availability and meeting room bookings.
• Edit and format PowerPoint presentations, marketing materials, and other business-related documents.
• Assist with general office administration and ad hoc projects as required.
• Maintain a high level of professionalism, confidentiality, and attention to detail while supporting front-office personnel.

Skills

Microsoft Office

Calendar management

Travel coordination

Expense processing

Attention to detail

Communication

Independent work

Tools

PowerPoint

Concur

Job description

Software Guidance & Assistance, Inc. (SGA) invites applications for an Ad ministrative Assistant, US Equity Execution (Capital Markets) on a Right To Hire basis in lower Manhattan, NY. Onsite schedule 5x weekly, supporting front-office personnel on complex calendars and travel.

Responsibilities include managing calendars, booking travel, preparing expense reports, editing PowerPoint decks, and handling invoices and events with confidentiality and detail.