US Administrative Assistant - 1

Yoh Services LLC; New York (NY); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, Prescription, Dental & Vision

HSA

Life & Disability Insurance

401K Retirement Savings Plan

Direct Deposit & epayroll

Referral Bonus Programs

Training opportunities

Job summary

Yoh is seeking an Administrative Assistant to support a fast-paced Capital Markets team on the trading floor in New York. This full onsite role follows a Monday–Friday, 9:00 AM–5:00 PM schedule, for a 4‑month contract with potential extension.

You will manage travel for up to 25 employees, process and track expenses, coordinate events, and handle calendars and meetings. Proficiency in MS Office (Word, PowerPoint, Excel) and Outlook is required, with a Bachelor's degree in Business or related

Qualifications

• Minimum 1 year of experience as an Administrative Assistant
• Strong proficiency with Microsoft Office Suite, including Word, PowerPoint, and Excel
• Experience managing complex calendars using Outlook
• Minimum 1 year of experience tracking and processing expenses
• Bachelor's degree in Business or a related field
• Strong organizational skills and attention to detail
• Excellent time management and multitasking abilities
• Ability to work independently and take ownership of responsibilities
• Comfortable working in a fast-paced environment with changing priorities

Responsibilities

• Manage travel arrangements for a team of up to 25 employees
• Process and track business expenses
• Coordinate internal and external events
• Manage calendars and schedule meetings for stakeholders
• Oversee meeting room bookings and availability
• Organize invoices and departmental billing activities
• Assist with the preparation and editing of PowerPoint presentations and marketing materials
• Provide day-to-day administrative support in a fast-paced trading floor environment
• Prioritize multiple requests while maintaining a high level of accuracy and professionalism

Skills

MS Office Suite

Outlook calendar management

Expense tracking

Time management

Attention to detail

Independent worker

Education

Bachelor's degree in Business or related field

Tools

Concur

Job description

Administrative Assistant - Full onsite in NY

Our client is seeking an Administrative Assistant to support the team within a fast-paced Capital Markets environment. This team works directly with clients trading equities and equity-linked products and operates on a busy trading floor.

This is an excellent opportunity for someone looking to gain exposure to a leading Capital Markets business while working alongside a collaborative and high-performing team. The group offers a dynamic environment where the successful candidate can develop valuable industry experience and grow their career.

Job Details:

Location: New York, NY-Full onsite

Schedule: Monday-Friday, 9:00 AM-5:00 PM

Duration: 4 months Contract with potential for extension and conversion

Pay Rate: $20 hourly W2

Responsibilities

• Manage travel arrangements for a team of up to 25 employees
• Process and track business expenses
• Coordinate internal and external events
• Manage calendars and schedule meetings for stakeholders
• Oversee meeting room bookings and availability
• Organize invoices and departmental billing activities
• Assist with the preparation and editing of PowerPoint presentations and marketing materials
• Provide day-to-day administrative support in a fast-paced trading floor environment
• Prioritize multiple requests while maintaining a high level of accuracy and professionalism

Required Qualifications

• Minimum 1 year of experience as an Administrative Assistant
• Strong proficiency with Microsoft Office Suite, including Word, PowerPoint, and Excel
• Experience managing complex calendars using Outlook
• Minimum 1 year of experience tracking and processing expenses
• Bachelor's degree in Business or a related field
• Strong organizational skills and attention to detail
• Excellent time management and multitasking abilities
• Ability to work independently and take ownership of responsibilities
• Comfortable working in a fast-paced environment with changing priorities

Preferred Qualifications

• Experience using AI productivity tools
• Financial services or Capital Markets experience
• Experience creating professional PowerPoint presentations
• Experience using Concur for travel and expense management

Estimated Min Rate

$20.00

Estimated Max Rate

$20.00

What’s In It for You?

Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh’s hiring clients’ preferences. To learn more about Yoh’s privacy practices, please see our Candidate Privacy Notice: https://www.yoh.com/privacy-notice

Stay Safe During Your Job Search

Fraudulent recruiting communications have become increasingly common. Emails from Yoh recruiters will only come from an @yoh.com email address. Yoh will never ask candidates to pay fees, purchase equipment, send gift cards, or transfer funds as part of the recruiting or hiring process. If you receive a communication that appears suspicious or requests payment, contact Yoh directly before responding or sharing personal information.