Administrative Assistant - University Scheduling

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 24,796 - 38,572; Full time

Job summary

The Rector & Visitors of the University of Virginia is seeking an Administrative Support role in Charlottesville, VA. This position assists with daily office operations, scheduling, document preparation, data handling, and travel arrangements, functioning across university departments to enable smooth operations.

Typical duties include greeting visitors, coordinating meetings, processing purchasing and personnel transactions, and providing high-quality service to internal and external customers.

Qualifications

• Education: High School Graduate or Equivalent.
• Experience: No experience required. At least one year of relevant experience preferred. Microsoft Suite experience preferred (Outlook, Excel, etc.).

Responsibilities

• Answers the telephone, greets visitors, schedules appointments and meetings, and coordinates travel and conference arrangements.
• Develops and implements effective and professional office practices and procedures.
• Handles purchasing, personnel transactions and special projects.
• Performs area-specific support activities.
• Uses good interpersonal skills to communicate with internal and external customers.
• Serves, manages and supports internal and external customers.
• Participates in performance improvement activities.
• Participates as a team member and is accountable for own work responsibilities.
• In addition to the above responsibilities, other duties may be assigned.

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Job description

The Rector & Visitors of the University of Virginia is seeking an Administrative Support role in Charlottesville, VA. This position assists with daily office operations, scheduling, document preparation, data handling, and travel arrangements, functioning across university departments to enable smooth operations.

Typical duties include greeting visitors, coordinating meetings, processing purchasing and personnel transactions, and providing high-quality service to internal and external customers.