Executive Office Administrative Assistant (On-Site Growth)

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 27,552 - 33,062; Full time

Benefits offered by this job

Benefits package

Job summary

The Rector & Visitors of the University of Virginia seeks an Administrative Assistant to support the Provost's Office, handling front desk duties, scheduling, travel arrangements, and confidential tasks with professionalism and discretion.

This on-site, non-exempt position offers a collaborative environment, potential growth, and UVA benefits. Anticipated start in September 2026. Compensation ranges from $20.00 to $24.00 per hour, commensurate with experience.

Qualifications

• Education: High School Diploma or equivalent.
• Experience: 1+ year of relevant experience.
• Customer service in a professional setting.
• Scheduling meetings and managing calendars.
• Ability to learn new software quickly.
• Strong organizational and time management skills.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Answer phones, route calls, and greet visitors.
• Triage constituent and staff needs and coordinate timely responses.
• Maintain shared personnel lists and electronic resources with accuracy.
• Process mail, packages, and ensure appropriate invoices.
• Monitor office spaces and equipment; submit maintenance requests.
• Schedule meetings, plan calendars, and take minutes as needed.
• Arrange business travel and reimbursements.
• Provide back-up administrative support as required.

Skills

Customer service

Calendar management

Microsoft Office

Time management

Organization

Education

High School Diploma

Tools

Outlook

Word

Excel

PowerPoint

Job description

The Rector & Visitors of the University of Virginia seeks an Administrative Assistant to support the Provost's Office, handling front desk duties, scheduling, travel arrangements, and confidential tasks with professionalism and discretion.

This on-site, non-exempt position offers a collaborative environment, potential growth, and UVA benefits. Anticipated start in September 2026. Compensation ranges from $20.00 to $24.00 per hour, commensurate with experience.