Executive Administrative Assistant

Secured Tech; Fortville (IN); On-site; USD 45,000 - 55,000; Full time

Job summary

A fast-growing educational technology company in Fortville, Indiana, is seeking an Executive Assistant to support the Director of Operations. This role involves managing schedules, internal communications, and project coordination. Ideal candidates will have strong organizational and communication skills and experience in a high-paced environment. Competitive salary starting at $50,000 with full-time employment opportunity.

Qualifications

• Proven experience as an Executive Assistant or similar role in a fast-paced environment.
• Excellent communication skills and strong judgment in handling confidential information.
• Experience with project management training or operations support.

Responsibilities

• Manage the Director's calendar and meeting schedules effectively.
• Organize and triage communications through email and messaging tools.
• Coordinate travel and expense management for the Director.

Skills

Organizational skills

Communication skills

Attention to detail

Proficiency in Google Workspace

Familiarity with Slack

Tools

Google Calendar

Zoom

NetSuite

HubSpot

Monday.com

Job description

Overview

Secured Tech is a fast-growing company in the K–12 educational technology space, and we’re looking for a detail-driven, tech-savvy Executive Assistant to support our Director of Operations. This in-office role is ideal for someone who excels at keeping a high-performing leader organized and efficient through smart calendar coordination, communication triage, documentation, and project support.

The Executive Assistant will play a crucial role in streamlining day-to-day operations, supporting internal communication, and acting as a trusted partner to the Director by helping manage priorities, flag urgent needs, and stay ahead of what’s coming next.

Key Responsibilities

• Administrative & Communication Support: Triage and organize email inbox and Slack messages based on urgency and required input, drafting basic responses when appropriate
• Serve as a communication buffer when necessary, tactfully redirecting or escalating inquiries
• Coordinate internal and external communications with clarity, professionalism, and a sense of urgency
• Support documentation of internal processes
• Manage and maintain the organization of internal resources in the department’s shared drive
• Calendar & Meeting Management: Provide calendar management and oversight, including scheduling, rescheduling, and time blocking, to optimize daily work around priorities
• Take clear and actionable notes in meetings, logging outcomes and follow-up tasks in tools like Monday.com or HubSpot as needed to ensure alignment and execution
• Prepare briefs, agendas, and recaps to support the productivity and efficiency of meetings
• Project Coordination & Task Tracking: Help manage timelines and milestones for cross-functional projects by delegating and following up on the status of tasks assigned by the Director
• Provide updates to stakeholders as needed on project progress
• Travel & Expense Management: Occasionally book travel and lodging, create basic itineraries, and manage scheduling logistics
• Submit and track expense reimbursements on the Director’s behalf
• Data and Systems Support: Pull and share reports to support internal data tracking needs
• Observe workflows and suggest improvements in how we use tools like NetSuite, Slack, HubSpot, and Monday.com to support internal processes

Qualifications

Required

• Proven experience in an Executive Assistant, Project Coordinator, or similar role in a fast-paced, high-growth environment
• Proficient in Google Workspace and Microsoft Office (creating, editing, sharing, and presenting documents, spreadsheets, and slide decks)
• Slack or similar internal messaging platforms
• Google Calendar
• Video conferencing tools (Zoom, Google Meet, etc.)
• Basic AI tools or task automation solutions
• MacOS
• Excellent written and verbal communication skills
• Strong judgment and discretion in handling confidential information
• High attention to detail, organizational discipline, and ability to manage multiple priorities

• Demonstrated history of leveraging AI tools and automation to simplify or templatize repeatable workflows
• Prior experience with NetSuite or HubSpot
• Basic project management training or experience
• Experience supporting leadership in operations or similar business functions

Who You Are

• Highly-organized, proactive, and thorough
• A clear communicator skilled at navigating different communication styles
• Technologically adept and naturally curious—always looking to make tools and systems work better and comfortable advocating for ways to work smarter
• A protector of time—you know when something can wait, be delegated, or needs immediate escalation
• Always thinking one step ahead and ready to improve or templatize what’s working
• A true partner to leadership—someone who adds structure, clarity, and momentum
• Proactive–someone who notices patterns and begins to anticipate needs as they gain exposure to the day-to-day
• Interested in working in a collaborative, fast-paced, and mission-driven environment

Why Join Us?

Secured Tech is reshaping educational technology for K–12 institutions. As part of our close-knit and mission-driven team, you'll play a vital role in supporting leadership and building efficient systems that empower growth. If you're looking to contribute meaningfully in a role that blends operational support with strategic impact, we’d love to hear from you.

Salary: Starting at $50,000

Employment type: Full-time | Job function: Administrative

Industries: Computer Hardware Manufacturing

EEO statements and referrals to increase interview chances are part of the posting.