ADMINISTRATIVE ASSISTANT - SUPERINTENDENTS OFFICE - RSU 24

ServingSchools; Sullivan (ME); On-site; USD 54,000 - 58,000; Full time

Benefits offered by this job

Overtime opportunity

Three weeks vacation

Flexible schedule

Job summary

RSU 24 in Maine is seeking a highly organized Administrative Assistant to the Superintendent, Director of Curriculum and Board of Directors for the Central Office. This full-time, year-round role provides confidential support to district leadership.

The successful candidate will demonstrate excellent communication, attention to detail, and discretion. Responsibilities include managing calendars, preparing board agendas and minutes, coordinating curriculum communications, and assisting with

Qualifications

• Associate's Degree preferred or equivalent experience
• 4–10 years of administrative experience
• Experience supporting executive leadership or school administration is desirable

Responsibilities

• Provide confidential administrative support to the Superintendent, Director of Curriculum, and Central Office leadership.
• Manage the Superintendent's calendar, schedule appointments, and coordinate meetings.
• Support the Director of Curriculum with scheduling, records, curriculum communications, and state reporting.
• Prepare, organize, and distribute Board of Directors agendas, materials, minutes, and correspondence.
• Attend Board and committee meetings and accurately record minutes.
• Maintain confidential files related to personnel, legal matters, bargaining, curriculum, and district operations.
• Draft correspondence, reports, meeting notes, and district communications.
• Serve as professional contact for staff, families and community members.
• Coordinate communications related to school closures and emergency notifications.
• Support purchasing, budgeting, recordkeeping, and administrative procedures.
• Maintain records on school choice, waivers, home schooling, and curriculum initiatives.
• Collaborate to support district curriculum implementation and grants.
• Provide administrative support to other Central Office staff as needed.

Skills

Excellent communication

Strong organizational skills

Attention to detail

Discretion and confidentiality

Independent and team player

Computer proficiency

Education

Associate's Degree or equivalent

Tools

MS Office Suite

Job description

Administrative Assistant to the Superintendent, Director of Curriculum & Board of Directors

RSU 24 is seeking a highly organized, professional, and detail-oriented Administrative Assistant to the Superintendent, Director of Curriculum & Board of Directors to join our Central Office team. This full-time, year-round position provides essential confidential administrative support to the Superintendent, Director of Curriculum, Board of Directors, and Central Office leadership.

The successful candidate will be an experienced administrative professional who demonstrates excellent communication skills, strong organizational abilities, attention to detail, and the ability to manage confidential information with discretion and professionalism.

Position Details

Position: Administrative Assistant to the Superintendent, Director of Curriculum & Board of Directors

Status: Full-Time, Year-Round

Schedule: Monday-Friday, 8 hours per day (260 paid days per year)

Reports To: Superintendent of Schools

Additional Requirements: Occasional evening attendance at Board and committee meetings

Hourly Wage Range: $26.00 - $28.00 per hour, depending on qualifications and experience.

Opportunity for overtime, three weeks vacation, some flexibility in schedule.

Responsibilities Include

• Provide confidential administrative support to the Superintendent, Director of Curriculum, and Central Office leadership.
• Manage the Superintendent's calendar, schedule appointments, and coordinate meetings.
• Provide administrative support to the Director of Curriculum, including scheduling meetings, maintaining records, coordinating curriculum-related communications, and assisting with professional development and state reporting as needed.
• Prepare, organize, and distribute Board of Directors agendas, meeting materials, minutes, and correspondence.
• Attend Board and committee meetings and accurately record meeting minutes.
• Maintain confidential files and records related to personnel, legal matters, collective bargaining, curriculum initiatives, and district operations.
• Draft correspondence, reports, meeting notes, and other district communications.
• Serve as a professional point of contact for staff, families, community members, public agencies, and other organizations.
• Coordinate communications related to school closures and emergency notifications.
• Support purchasing, budgeting, recordkeeping, and administrative procedures within the Superintendent's Office and Curriculum Department.
• Maintain records related to school choice, superintendent waivers, home schooling, teacher evaluations, and curriculum initiatives.
• Collaborate with the Director of Curriculum to support district curriculum implementation, assessment, instructional programs, grants, and compliance activities.
• Provide administrative support to other Central Office staff as needed.
• Perform other duties as assigned.

Qualifications

The ideal candidate will possess:

• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently while contributing positively as part of a team.
• Strong computer skills, including word processing, spreadsheets, databases, email, and internet-based applications.

Education & Experience

• Associate's Degree (or equivalent combination of education and experience) preferred.
• Four to ten years of related administrative experience preferred.
• Experience supporting executive leadership, school administration, a curriculum office, or a governing board is highly desirable.

Required Certification

• Maine Department of Education Criminal History Records Check Certification.

Join the RSU 24 team and play an important role in supporting district leadership, curriculum initiatives, and the successful operation of our schools.

Position open until filled.