Administrative Assistant to the Superintendent

School Administrative Unit #64; Milton (NH); On-site; USD 40,000 - 50,000; Full time

Job summary

School Administrative Unit 64 in Milton, NH seeks an Administrative Assistant to the Superintendent to provide confidential administrative and secretarial support, compose routine and complex documents, and coordinate calendars, meetings, and communications with district staff, parents, and the public.

The role requires discretion, strong written and verbal communication, proficiency with Word, Excel, and PowerPoint, and the ability to manage multiple tasks and records while maintaining

Qualifications

• Requires ability to prepare documents and communications.
• Maintain calendar and meetings for the Superintendent.
• Maintain confidentiality of sensitive information.

Responsibilities

• Composes routine and complex documents for district communications.
• Prepares notices and distributes correspondence regarding meetings and events.
• Assists in preparing Board agendas and minutes.
• Maintains the Superintendent's calendar and school district event calendars.
• Maintains records and personnel files with confidentiality.
• Supports payroll processing and office operations.

Skills

Office administration

Calendar management

Confidentiality

Written & verbal communication

Multi-tasking

Education

High school diploma

Associate degree in business or related field

Tools

Word

Excel

PowerPoint

Job description

Administrative Assistant to the Superintendent

School Administrative Unit 64 School Administrative Unit 64 - Milton, New Hampshire Open in Google Maps

Job Details

Job ID: 5947727

Application Deadline: Posted until filled

Posted: Oct 01, 2026 12:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Position Purpose

Under the direct supervision of the Superintendent of Schools, to provide a wide variety of complex and confidential administrative and secretarial support to the Superintendent; communicating information on behalf of Superintendent to school district employees, parents, other school districts, public agencies, etc., ensuring compliance of Superintendent's office and Board activities with administrative requirements; and address a variety of issues and/or provide general support necessary to ensure efficient and effective school district operations.

Essential Functions

• Composes routine and complex documents (e.g. executive summaries, correspondence, policies, agendas, minutes, newsletters, event programs, handbooks, bulletins, reports, job postings, etc.) for the purpose of communicating information to school and district personnel, students, parents, the public, and others.
• Prepares copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, Board members, parents, and the public regarding meetings, activities, events or other work-related matters.
• Assists the Superintendent in preparing and distributing agendas for Board of Education and committee meetings.
• Maintains the daily/weekly/monthly calendar of the Superintendent to coordinate the scheduling of work-related appointments, activities, meetings, etc.
• Maintains calendar of school district events for the purpose of coordinating and scheduling district activities.
• Maintains documents, and records for the purpose of providing up-to-date reference, retrieval, and audit trail for the Superintendent and for compliance.
• Maintains application system, including the posting of job vacancies, distribution of applications, etc.
• Maintains personnel records and files as required, including certification forms and retirement records.
• Assists visitors to the office, including students, parents, substitutes teachers, maintenance workers and others
• Process incoming mail for the purpose of sorting items in terms of importance and known priorities; send outgoing mail.
• Supports the office in processing free and reduced lunch paperwork.
• Supports with the office payroll process
• Responds to inquiries (including telephone calls) from students, parents, and employees, providing information, facilitating communication among parties and/or providing direction.

Additional Duties

Other duties as assigned by the Superintendent. Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the Superintendent's office and school district operations.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as needed.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic computations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint).
• Ability to problem-solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others, financial information, collective bargaining information, etc.
• Organizational, scheduling, and time management skills.
• Knowledge of office management procedures.
• Knowledge of state and federal laws relating to public education and public information.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Graduation from high school.
• Associates degree with course work in business, word processing, office procedures and record keeping preferred.

Position Type: Full-time

Job Categories:

Support Staff > Administrative Assistant

Welcome to School Administrative Unit 64

Milton was incorporated in 1802 and is located in the Northeast section of Strafford County. The principal villages, Milton and Milton Mills combine to encompass twenty-seven thousand acres and have a year-round population of approximately four thousand citizens. Milton is forty miles from Concord, the state capital, and is twenty miles northwest of the county seat in Dover.The principal bodies of water are Milton Three Ponds, a chain of lakes providing a boat launch and public access to the Town Beach.The Milton School District is a K-12 school district comprised of two buildings: Milton Elementary School and Nute Middle High School & Library. The school district buildings reside adjacent to each other for a compact and accessible campus. Our school district has approximately 500 students, which allows staff to have the opportunity to get to know their students well. Milton is a four-season town easily accessible to the White Mountains and the cities of Boston and Portland.

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• SAU 64 Job Applications
• 20 School Street
• Milton, New Hampshire 03851
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]