Administrative Assistant to the Lead Pastor

New Era Church; Indianapolis (IN); On-site; USD 21,000 - 34,000; Part time

Job summary

New Era Church in Indianapolis, Indiana is seeking a part-time Administrative Assistant to the Lead Pastor to support daily operations, communications, and pastoral care coordination. This role requires discretion, strong organization, and the ability to manage calendars and meetings for Dr. Joshua A.

Harris, Sr. The position emphasizes staying connected with ministry teams and ensuring readiness for Sunday services.

Qualifications

• Demonstrated personal commitment to the Christian faith and alignment with the church's mission.
• Experience providing administrative support to an executive, pastor, or senior leader.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and/or Google Workspace.
• Experience with church management systems, databases, or comparable platforms.
• Proficiency with Canva or similar design tools.
• Strong attention to detail and follow-through.
• Professional demeanor and strong interpersonal and confidentiality skills.
• Ability to work Sundays as part of the regular schedule.

Responsibilities

• Manage the Lead Pastor’s calendar, appointments, meetings, and scheduling priorities.
• Assist with incoming communications and timely follow-up.
• Prepare documents, correspondence, meeting materials, and other administrative resources.
• Provide administrative readiness and support for Sunday services and weekday leadership meetings.
• Coordinate with the executive team on scheduling and ministry priorities.
• Maintain hospitalities and care-related updates for congregational members.
• Support layout and production of church communications and newsletters.
• Assist with visitor and new member information workflows.

Skills

Organizational skills

Written & verbal communication

Discretion & confidentiality

Sundays availability

Emotional intelligence

Tools

Microsoft Office

Google Workspace

Canva

Church management systems

Job description

Administrative Assistant to the Lead Pastor

New Era Church – Indianapolis, Indiana
Position Type: Part-Time
Schedule: Sunday–Thursday | 25–30 hours per week
Compensation: Commensurate with experience
About New Era Church

New Era Church is a vibrant faith community in Indianapolis committed to ministry, discipleship, community engagement, and making a meaningful impact in the lives of individuals and families. As we continue in an exciting season of growth and ministry development, we are seeking a highly organized, professional, and service-minded individual to join our team.

Position Summary

New Era Church is seeking a highly organized, professional, and tech-savvy Administrative Assistant to the Lead Pastor to provide administrative, scheduling, communication, and operational support to Dr. Joshua A. Harris, Sr. The ideal candidate will demonstrate a personal commitment to the Christian faith and an ability to support the mission, values, and ministry of New Era Church.

Working Sunday through Thursday, this position helps ensure that the Office of the Lead Pastor operates efficiently and is well prepared for Sunday services, meetings, ministry activities, and other pastoral responsibilities. The Administrative Assistant will work closely with the Lead Pastor and coordinates closely with the executive team.

Because this position has access to sensitive pastoral, personnel, and congregational information, discretion, sound judgment, and confidentiality are essential.

Key Responsibilities

Pastoral Support & Gatekeeping

• Manage the Lead Pastor’s calendar, appointments, meetings, and scheduling priorities.
• Assist with incoming communications and help ensure timely follow-up on matters requiring the Lead Pastor’s attention.
• Prepare documents, correspondence, meeting materials, and other administrative resources.
• Provide administrative readiness and support for Sunday services and weekday leadership meetings.
• Coordinate with members of the executive team and other staff regarding scheduling, meetings, and ministry priorities.

Congregational Care Coordination

• Maintain and communicate appropriate updates regarding hospitalizations, sick and shut-in members, bereavements, and other congregational care needs.
• Assist the Lead Pastor with timely follow-up related to pastoral care.
• Handle sensitive congregational information with a high level of confidentiality and discretion.

Communications & Digital Publications

• Design and compile the weekly digital “Peek at the Week” internal ministry preview.
• Assist with the layout, compilation, and production of the church’s quarterly newsletter.
• Utilize Canva or similar platforms to create clear, professional digital communications as needed.

Visitor & New Member Support

• Partner with the Next Steps Coordinator to process visitor and attendance information.
• Assist with maintaining accurate connection and follow-up information.
• Support administrative processes that help visitors and new members become connected to the life of the church.

Database & Records Management

• Perform timely and accurate data entry.
• Maintain accurate congregational profiles and records within the church management system.
• Help ensure information is organized, current, and handled appropriately.

Qualifications

• Demonstrated personal commitment to the Christian faith and alignment with the mission, values, and ministry of New Era Church.
• Previous experience providing administrative support to an executive, senior leader, pastor, or similar leadership position preferred.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and/or Google Workspace.
• Experience with church management systems, databases, or comparable information-management platforms preferred.
• Proficiency with Canva or similar digital design and publishing platforms.
• Strong attention to detail and consistent follow-through.
• Professional demeanor and strong interpersonal skills.
• High emotional intelligence and the ability to interact effectively with staff, church members, ministry leaders, and guests.
• Demonstrated discretion and commitment to maintaining confidentiality.
• Ability to work Sundays as part of the regular work schedule.