Administrative Assistant to Support Upper Management

CRRC Sifang America; Chicago (IL); On-site; USD 51,577,000 - 65,904,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

401k

Job summary

CRRC Sifang America in Chicago is seeking a Receptionist to manage the office and support upper management. The role requires multi-tasking, scheduling, and strong communication, with duties including answering calls, greeting visitors, and basic admin tasks.

Candidates should have 0-1 year of receptionist experience, a high school diploma or GED, proficiency in MS Office, and a valid driver's license; a BS may be preferred. Chinese Mandarin skills are a plus but not required.

Qualifications

• Excellent organizational skills.
• Effective communication skills.
• 0-1 year’s experience as a Receptionist/Administrative Assistant.
• Solid understanding of MS Office.
• High School Diploma/GED or above.
• Valid Driver's License; ability to drive to work as needed.
• BS degree in Business Administration or related field (preferred).
• 2+ years of front desk/office reception experience (preferred; Chinese Mandarin a plus).

Responsibilities

• Answer and direct phone calls.
• Provide support to upper management and supporting team.
• Submit and reconcile expense reports.
• Distribute letters, faxes, and forms.
• Develop and maintain a filing system.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Organize and schedule appointments.
• Book travel arrangements.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Other duties as assigned.

Skills

Organizational skills

Communication skills

Education

High School Diploma/GED or above

BS degree in Business Administration or related field

Tools

MS Office

Job description

CRRC Sifang America in Chicago is seeking a Receptionist to manage the office and support upper management. The role requires multi-tasking, scheduling, and strong communication, with duties including answering calls, greeting visitors, and basic admin tasks.

Candidates should have 0-1 year of receptionist experience, a high school diploma or GED, proficiency in MS Office, and a valid driver's license; a BS may be preferred. Chinese Mandarin skills are a plus but not required.