Administrative Assistant to Realtor

Jobot; South Burlington (VT); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) match

Bonuses

Hybrid schedule

Supportive team

Job summary

Jobot is seeking an Executive Assistant to a Realtor in a hybrid role. You will support a high-producing agent by managing real estate transactions, emails, and listings with precision.

The ideal candidate has 5+ years in an administrative role, preferably in real estate or sales, and is proficient with MLS, CRM, and social media. A proactive, client-focused approach is essential for success.

Qualifications

• 5+ years of administrative experience; real estate or sales background preferred.
• Experience managing real estate transactions and client relations.
• Proficient with MLS, CRM, and social media platforms.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.

Responsibilities

• Manage all real estate transactions from start to finish.
• Handle a high volume of emails with timely, professional responses.
• Set appointments for the Realtor, including showings/open houses.
• Upload and manage listing photos; coordinate listings.
• Manage Realtor's social media to boost visibility.
• Generate leads through networks, events, and referrals.
• Schedule calendars and meetings to keep Realtor organized.
• Build and maintain strong client relationships with top service.

Skills

Administrative exp

Real estate background

Email management

Scheduling

Client relations

Social media mgmt

Lead generation

Excellent communication

Education

Real estate license (preferred)

Tools

MLS systems

CRM software

Social media tools

Job description

Executive Assistant to Realtor / Flex Schedule / Bonuses

Salary: $55,000 - $75,000 per year

Job is hosted by: Haley Lucas

A bit about us

Are you a seasoned administrative professional with a passion for real estate and a knack for organization? We are seeking an experienced Administrative Assistant to support a high-performing Realtor in the Sales industry. This role is designed for a detail-oriented individual who thrives in a fast-paced environment and is eager to contribute to a dynamic team. The ideal candidate will have a strong background in administrative support, with a specific focus on handling transactions, managing emails, setting appointments, uploading pictures, coordinating listings, and more. If you're a self-starter who is comfortable wearing multiple hats and making a significant impact, this role could be the perfect fit for you!

Why join us

• Competitive Compensation:
• Performance Bonuses
• 401(k) with Company Match
• Supportive and Collaborative Team Environment
• Hybrid flexibility (where applicable)

Job Details

Responsibilities:

• Managing all aspects of real estate transactions from start to finish, ensuring a smooth and seamless process for all parties involved.
• Handling a high volume of emails, ensuring all communications are responded to in a timely and professional manner.
• Setting appointments for the Realtor, including viewings, open houses, and client meetings.
• Uploading and managing pictures for listings, ensuring they accurately represent the property and attract potential buyers.
• Coordinating all aspects of listings, including marketing materials, signage, and online postings.
• Managing the Realtor's social media accounts, creating engaging content to increase visibility and attract potential clients.
• Generating leads through various channels, including networking events, online marketing, and referral programs.
• Scheduling appointments, meetings, and showings, ensuring the Realtor's calendar is always up-to-date and organized.
• Building and maintaining strong client relations, providing top-notch customer service at all times.

Qualifications

• A minimum of 5 years of experience in an administrative role, ideally within the real estate or sales industry.
• Proven experience in managing transactions, scheduling, and client relations.
• Strong familiarity with social media management and lead generation strategies.
• Exceptional organizational skills, with a keen eye for detail and the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, with the ability to liaise with clients and team members at all levels.
• Proficiency in using real estate software and tools, including MLS systems, CRM software, and social media platforms.
• A proactive and self-motivated approach, with the ability to work independently and as part of a team.
• A customer-focused mindset, with a commitment to providing exceptional service at every touchpoint.
• A valid real estate license is a plus, but not a requirement.

Equal Opportunity Employer

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Background Checks

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Privacy

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

Recruiter Policy

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy