Principals Secretary

Kaufman Independent School District; United States; In loco; USD 34.000 - 52.000; Tempo pieno

Descrizione del lavoro

Kaufman Independent School District seeks a capable school secretary to ensure efficient operation of the middle school administrative office and provide clerical support for staff.

The role covers records, reports, correspondence, reception, file management, basic accounting, and inventory tasks, with confidentiality and strong organizational skills required.

Competenze

• High school diploma or GED.
• Proficient word processing and file maintenance skills.
• Knowledge of basic accounting principles.
• 1–3 years of secretarial experience, preferably in public education.

Mansioni

• Prepare written correspondence, forms, schedules, or reports.
• Maintain teacher attendance logs and records for substitute teachers.
• Manage calendars and reception duties for the principal.
• Handle filing, records, and confidentiality.
• Assist with budget, purchases, and inventory controls.

Conoscenze

Word processing

File maintenance

Organizational skills

Interpersonal skills

PC software proficiency

Basic accounting knowledge

Formazione

High school diploma or GED

Descrizione del lavoro

Ensure efficient operation of middle school administrative office and provide clerical services for school's administrative staff.

Records, Reports, and Correspondence

• 1. Prepare written correspondence, forms, schedules, or reports using personal computer.
• 2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
• 3. Maintain a daily teacher attendance log and records for substitute teachers.
• 4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
• 5. Maintain school calendar of events.

Reception and Phones

• 6. Schedule meetings and appointments and maintain calendar for principal.
• 7. Assist students, teachers, and parents as needed.
• 8. Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

• 9. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• 10. Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

• 11. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• 12. Prepare and process purchase orders.
• 13. Receive, store, and issue supplies and equipment.
• 14. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
• 15. Assist with coordination of faculty meetings and campus activities.
• 16. Assist with campus budget preparation.
• 17. Maintain inventory of fixed assets, equipment, and supplies.

Other

• 18. Sort, distribute, or deliver mail and other documents.
• 19. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
• 20. Maintain confidentiality.

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles

One to three years secretarial experience, preferably in public education environment

Works: 202 days