Administrative Assistant to Principal 26-27

Cleburne ISD; Cleburne (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Cleburne ISD is seeking an Administrative Assistant to Principal to ensure the efficient operation of the school office and provide clerical support to the administrative staff.

Responsibilities include preparing correspondence, maintaining records and calendars, handling attendance and time records, and assisting with budgeting and purchasing processes. Strong word processing, organization, and interpersonal skills are essential.

Qualifications

• High school diploma or GED required.
• Experience as a secretary or clerical assistant preferred in education.
• Proficient in word processing and filing; good organizational and interpersonal skills.

Responsibilities

• Prepare correspondence, forms, schedules, and reports using a computer.
• Maintain attendance logs and substitute records.
• Manage time records and payroll-related documents for deadlines.
• Maintain school calendar of events and campus communications.
• Schedule meetings and assist students, staff, and parents as needed.
• Maintain physical and computerized files; update handbooks and policies.
• Perform routine bookkeeping and process purchase orders.
• Maintain inventory of supplies and equipment.

Skills

Word processing

File maintenance

Organizational skills

Interpersonal skills

PC skills

Basic accounting

Education

High school diploma or GED

Tools

Word processing software

Spreadsheet software

Database software

Accounting software

Job description

Job Title: Administrative Assistant to Principal

Wage/Hour Status: Non-exempt

Reports to: Principal

Pay Grade: Para 4

Days: 207

Dept./School: Assigned Campus

Date Revised: 11/9/2026

Primary Purpose

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications

Education/Certification

High school diploma or GED

Special Knowledge/Skills

• Proficient word processing and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles

Experience

• One to three years' secretarial experience, preferably in public education environment

Major Responsibilities And Duties

Records, Reports, and Correspondence

• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
• Maintain school calendar of events.

Reception and Phones

• Schedule meetings and appointments and maintain calendar for principal.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Prepare and process purchase orders.
• Receive, store, and issue supplies and equipment.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
• Assist with coordination of faculty meetings and campus activities.
• Assist with campus budget preparation.
• Maintain inventory of fixed assets, equipment, and supplies.

Other

• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
• Maintain confidentiality.

Supervisory Responsibilities

Monitor the work of campus secretaries and clerical aides.

Equipment Used

Personal computer, printer, copier, fax machine, and calculator.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.