Administrative Assistant to Police Chief — Flexible Schedule

City of Laguna Beach; California (MO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Insurance for employees

Flexible work schedules

Wellness programs

Job summary

The City of Laguna Beach is seeking an Administrative Assistant to provide essential support to the Police Department, coordinating activities, maintaining processes, and ensuring effective communication. Proficiency in Excel, Outlook, and other office tech is expected, with a focus on confidentiality and service to the community.

Responsibilities include payroll processing, invoices, purchase orders, and supporting the Chief of Police and command staff.

Qualifications

• Education: Graduation from high school or equivalent is required, preferably supplemented by courses or training in areas of specialization.
• Experience: At least 5 full-time years of increasingly responsible administrative or secretarial support experience.
• Proficiency in Excel, Outlook, and other office technology is expected.

Responsibilities

• Provide support to the Police Department by performing a variety of administrative duties, including handling confidential information.
• Work directly with and support the Chief of Police and command staff.
• Process, manage, and track a variety of correspondence and maintain department files.
• Handle payroll processing, manage invoices and purchase orders, and reconcile credit card transactions.
• Assist with planning department ceremonies and events.

Skills

Effective communication

Customer service

Organizational skills

Problem-solving

Education

High school diploma or equivalent

Tools

Excel

Outlook

Canva

InDesign

Job description

The City of Laguna Beach is seeking an Administrative Assistant to provide essential support to the Police Department, coordinating activities, maintaining processes, and ensuring effective communication. Proficiency in Excel, Outlook, and other office tech is expected, with a focus on confidentiality and service to the community.

Responsibilities include payroll processing, invoices, purchase orders, and supporting the Chief of Police and command staff.