Administrative Assistant to Finance & Information Technology Services (ITS)

Pine Street Inn; Boston, Northern (MA, KY); On-site; USD 31,000 - 41,000; Full time

Job summary

Pine Street Inn in Boston is seeking an Administrative Assistant to Finance & ITS for a 40-hour, Monday–Friday, 9:00 a.m.–5:00 p.m. schedule with hybrid work. Pay ranges from $22.42 to $30.00 per hour DOE.

Will provide day-to-day administrative and clerical support, coordinate logistics, meetings and document prep, and assist the Senior Directors and VP of Information Technology and Finance. Required: Associate’s Degree or 5+ years in an executive office; preferred: Bachelor's in business and

Qualifications

• Associate’s Degree in business or minimum of five years of administrative experience in an executive office.
• Preferred: Bachelor’s Degree in business and ten years of administrative experience.
• Strong planning, organizational, and written/verbal communication skills; proficient MS Office.

Responsibilities

• Provide day-to-day administrative and clerical support to Finance and ITS.
• Coordinate program logistics, meetings, and document prep; maintain office systems.
• Support Senior Directors and VP of Information Technology and Finance.

Skills

Administrative experience

Project management

Communication skills

Time management

MS Office

Teamwork

Initiative

Self-directed

Education

Associate's Degree in business

Bachelor's Degree in business

Tools

Word

Excel

PowerPoint

Visio

Outlook

ETO

Job description

SCHEDULE: 40 hours, Monday - Friday 9:00 a.m. – 5:00p.m., with some early morning and evening (work hybrid)

Pays $22.42 - $30.00 per hour DOE (Salary ranges provided are based on relevant experience and skill set)

LOCATION: 434 Harrison & 1736 Washington Avenue

The Administrative Assistant to Finance & ITS is a non-essential position in the event of weather or other emergency and will work hybrid.

General Statement of Duties:

The Administrative Assistant provides day-to-day administrative and clerical support to the Finance Department and Information Technology Services. The Assistant will maintain a well-organized and efficient office, including the establishment, implementation and maintenance of office systems that assist in effective program operations. Specifically, the Assistant coordinates program logistics, administrative, project, and meeting management, meeting and document research preparation and distribution, internal and external constituent stewardship, and numerous administrative tasks including meeting scheduling and attendance, note taking, filing, report development and communications. The Assistant works effectively and collaboratively with all departments and staff, and supports the Senior Directors, Directors and VP of Informational Technology of Finance and ITS.

Requirements

QUALIFICATIONS:

EDUCATION/TRAINING:

REQUIRED:

• Associate’s Degree in business or minimum of five (5) years of administrative experience in an executive office

PREFERRED:

• Bachelor’s Degree in business and ten (10) years of administrative experience

KNOWLEDGE/EXPERIENCE:

REQUIRED:

• Strong planning and organizational skills; superior interpersonal, verbal and written skills
• Superior organizational, written and verbal communications skills and demonstrated project management experience
• Demonstrated commitment to Pine Street Inn’s mission, positive approach to change, promoting best development practices and excellent computer skills including Word, Excel, and Power Point, Visio, Outlook and ETO
• Ability to work effectively under pressure
• Ability to take initiative
• Must be is self-directed
• Must be able to take direction well
• Willingness to work some evenings and early mornings, as needed
• Works proactively to keep up with program innovations and new administrative technologies
• Demonstrated ability to successfully work in a goal-oriented team environment
• Enthusiasm, positive sense of humor and can-do attitude