Program Administrative Assistant - Part Time - NIGHTS AND WEEKENDS REQUIRED

Abbott House; Mitchell (SD); On-site; USD 32,000 - 45,000; Full time

Job summary

Abbott House in Mitchell, SD is seeking a receptionist/administrative assistant to support daily operations and act as the primary contact for both internal staff and external stakeholders. This role ensures smooth front-desk activity and clear communication.

Requires a high school diploma, strong communication skills, ability to multitask in a fast-paced setting, and proficiency with data entry, word processing, and standard office systems. Attention to detail and confidentiality are essential.

Qualifications

• High school diploma required; office administration training preferred.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Proficiency in data entry, word processing, and office systems.
• Attention to detail and ability to maintain confidentiality.

Responsibilities

• Serve as receptionist, greeting visitors and directing inquiries to appropriate staff.
• Coordinate incoming and outgoing mail and assist with basic financial tracking.
• Provide administrative support, including filing, record maintenance, and document organization.
• Assist applicants, visitors, and stakeholders with general inquiries and forms, directing them to appropriate staff as needed.
• Provide administrative support across office functions, including backup for reception, mail handling, scheduling, coordination, and other assigned duties.
• Support client needs by assisting with procurement of personal items, transportation coordination, and communication with staff as needed.
• Perform other duties as assigned.

Skills

Strong communication

Interpersonal skills

Multitasking

Data entry

Office systems

Attention to detail

Confidentiality

Education

High school diploma

Office Administration training

Tools

Microsoft Office

Job description

Summary of Duties:

Provides reception and administrative support to ensure effective communication and daily operations of the agency. Serves as a primary point of contact for internal and external stakeholders.

Qualifications:

• High school diploma required; additional training in Office Administration or Computer Systems preferred.


• Strong communication and interpersonal skills.


• Ability to manage multiple tasks and maintain organization in a fast-paced environment.


• Proficiency in data entry, word processing, and office systems.


• Attention to detail and ability to maintain confidentiality.

Key Responsibilities:

• Serve as receptionist by greeting visitors, answering calls, and directing inquiries to appropriate staff.


• Coordinate incoming and outgoing mail and assist with basic financial tracking (e.g., logging received payments).


• Provide administrative support, including filing, record maintenance, and document organization.


• Assist applicants, visitors, and stakeholders with general inquiries and forms, directing them to appropriate staff as needed.


• Provide administrative support across office functions, including backup for reception, mail handling, scheduling, coordination, and other assigned duties.


• Support client needs by assisting with procurement of personal items, transportation coordination, and communication with staff as needed.


• Perform other duties as assigned.

Reports To:

• Human Resources Director